Administrative Assistant - Accounting

About Us 

At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing. 

Role Overview 

We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability.  

What You'll Do:

• Accurately and efficiently input company leads into our database. 
• Verify incoming lead data/emails for accuracy and completeness. 
• Answer and direct incoming phone calls to appropriate personnel or departments. 
• Greet visitors in a professional and friendly manner. 
• Provide general administrative support, such as filing, copying, and data entry. 
• Maintain the reception area to ensure it is clean, organized, and welcoming. 
• Monitor and manage office supplies and reorder as necessary. 
• Collaborate with internal departments to ensure data and records accuracy. 
• Assist with accounts payable and receivable processes. 
• Support accounting functions, including familiarity with AIA billing and basic bookkeeping. 
• Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required). 
• Identify areas for process improvement and make efficiency recommendations. 
• Prioritize and manage multiple tasks and deadlines effectively. 
• Perform other duties as assigned. 

What We're Looking For:

• High school diploma or equivalent; Associate’s or bachelor's in business or related field preferred. 
• 1+ years of experience in an administrative support or data entry role. 
• Experience in the construction or roofing industry is a plus but not required. 
• Proficient in Microsoft Office (Word, Excel, Outlook). 
• Familiarity with QuickBooks, Sage Intacct, and Acculynx is a plus. 
• Knowledge of accounting/bookkeeping and AIA billing is strongly preferred. 
• Strong organizational skills and attention to detail. 
• Excellent communication and interpersonal skills. 
• Strong phone handling and active listening skills. 
• Ability to manage and prioritize multiple tasks and deadlines. 
• Bilingual in English and Spanish is preferred but not required. 

Why Apple Roofing?

• Be part of a company that lives its core values: People First, Build Trust, Make It Easy.
• Competitive pay and benefits package.
• A positive, team-oriented culture with real career pathways.