Administrative Assistant - Accounting & Finance

Position Summary

We are seeking a highly organized and dependable Administrative Assistant to support our Accounting & Finance team at our Charleston Office This is a hands-on, high-visibility role that blends administrative support, accounts receivable assistance, and day-to-day office coordination.

This position plays a critical role in keeping both the finance function and office operations running efficiently. The ideal candidate is detail-oriented, proactive, and willing to take ownership of a wide range of responsibilities—from spreadsheets and reporting to paperwork, filing, and general office needs.

Key Responsibilities

Accounting & Finance Support

• Assist with accounts receivable activities, including tracking invoices, monitoring aging reports, and supporting collections efforts
   
• Perform data entry and reporting within ERP systems such as JD Edwards / Oracle
   
• Generate and maintain Excel-based reports and trackers
   
• Support month-end close activities with administrative and reporting tasks
   
• Assist with customer communication regarding invoices, payment status, and documentation
   

Administrative & Office Operations

• Manage and maintain physical and digital filing systems, ensuring documentation is organized, accurate, and audit-ready
   
• Handle high-volume paperwork processing, including scanning, filing, routing, and recordkeeping
   
• Coordinate and track incoming/outgoing mail, invoices, and office documentation
   
• Support preparation of internal documents, reports, and correspondence
   
• Assist with document control and standardization of forms and processes

General Office Support

• Provide day-to-day support for general office needs and special projects
   
• Help coordinate administrative aspects of meetings, reporting deadlines, and internal requests
   
• Take on ad hoc tasks and special assignments to support team priorities
   

• Associate’s degree or relevant experience in Business, Accounting, or related field preferred
   
• 2+ years of administrative or office support experience (finance/accounting exposure preferred)
   
• Experience supporting accounts receivable, invoicing, or financial processes is a strong plus
   
• Proficiency in Microsoft Excel (formulas, sorting/filtering; pivot tables a plus)
   
• Experience working in an ERP or accounting systems
   
• Strong attention to detail and organizational skills
   
• Ability to manage multiple priorities in a deadline-driven environment
   
• Effective communication skills and a proactive, team-oriented mindset
   
• Must be able to reliably commute and work onsite daily in Charleston, SC (Clements Ferry Road)