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Administrative Assistant, Administration Specialist 1 (Ontario)

Snake River Correctional Institution

Oregon Department of Corrections

Are you organized, detail-oriented, and passionate about supporting educational opportunities for adults in custody (AIC)s?

Snake River Correctional Institution is seeking a dedicated Administrative Specialist 1 to join our Education Services team.

About the Job – Your Role

In this vital role, you’ll help coordinate educational resources and technology services that support adults in custody (AICs) on their path to personal growth and successful reentry. You’ll assist with the daily operations of the education department by managing computer labs, coordinating college classes, and overseeing laptop access for AICs enrolled in educational programs. You will work closely with an Education Program Analyst 1 (PA1) who leads the college education programming, partnering to ensure schedules, resources, and technology align with program needs. This position collaborates with students, instructors, DOC staff, partner colleges, and IT teams to ensure smooth program delivery and reliable access to technology within a secure environment.

As an Administrative Specialist 1, you’ll help develop and maintain procedures for computer lab use, laptop checkout, and classroom operations. You’ll orient new students to available technology, assist with accessing laptops and required software, and ensure classrooms and labs are prepared for daily use. Your responsibilities include accurate data entry for student records, attendance, and progress in DOC systems; proctoring exams; monitoring laptop inventory; and maintaining lab security. You’ll also support online learning by coordinating with DOC and college IT staff, assisting AICs with forms such as FAFSA and college applications, and troubleshooting access issues as they arise.

In addition, you’ll supervise and train AIC tutors and clerks, coordinate callouts and class schedules, and support application and approval processes for educational and vocational programs. You’ll gather data, compile reports, and maintain up-to-date documentation to track participation and outcomes. If you’re organized, communicative, and motivated by the opportunity to support education in a way that makes a real, daily impact, we encourage you to apply.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

*Note: Effective Feb. 1, 2026, the compensation plan for this position will be increased to reflect a Cost-of-Living Adjustment (COLA) of 2.5%. The salary listed in this posting does not reflect the COLA.

Minimum Qualifications

Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

An associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data; OR

An equivalent combination of education and experience.

Requested Skills

• Strong organizational and time management skills, with the ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to interpret and apply rules, policies, and procedures related to technology use, security, and education programs.
• Proficiency in written and verbal communication for professional correspondence, reporting, and instructional purposes.
• Experience assisting individuals with technology, software orientation, and troubleshooting basic computer issues.
• Ability to compile, analyze, and report program data and statistics.

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

Regular attendance is an essential function required to meet the demands of this job and to provide necessary services.

Work is performed in an adult correctional facility and has daily interactions with AIC’s.  Possible encounters with abusive/hostile AIC’s pose a risk of personal injury and/or being taken hostage and death.  Exposure to materials of graphic nature, and to dangerous situations does exist.

Work includes extended sitting time at a computer terminal, involvement in telephone and video conversations, writing various documents, data entry, bending, lifting, stooping, and stretching.

This position is located onsite at Snake River Correctional Institution, and the hours will be Tuesday through Friday 12:00-9pm and Saturday hours 8am-4:30pm.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Stephanie Johnston, [email protected] 

Reference Number: 194303

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.