Administrative Assistant and Operations Coordinator (In-Office)

About Carrington Talent Group:

Founded in 2019 by Catherine Carrington, Carrington Talent Group has built a reputation for delivering high-quality executive search results that prioritize success for both clients and candidates. We are proud to be managing this search on behalf of The Engelstad Foundation and look forward to engaging with you throughout the process.

• Provide high-level administrative support to the CEO and executive leadership team, including complex calendar management, travel coordination, scheduling, expense tracking, and preparation of correspondence, reports, memos, and meeting materials.
• Prepare agendas, take detailed meeting notes, track action items, and ensure timely follow-through.
• Draft, edit, and proof correspondence and communications on behalf of the Board of Trustees and executive leadership.
• Serve as an initial point of contact for many of the team members, grantees, and external partners, ensuring professional and effective communication.

• Serve as the on-site office lead and primary point of contact for the Foundation, ensuring smooth daily operations and a well-run, professional environment; answering phones, managing the office door, greeting guests, and representing the organization with professionalism and warmth.
• Manage office vendors, supplies, mailings, facilities-related needs, and ad-hoc administrative tasks as needed.
• Maintain organized systems for tracking projects, vendors, key contacts, and operational documentation.
• Anticipate executive needs and proactively manage or implement priorities, communications, and workflow.

• Coordinate special projects, events, and travel arrangements.
• Support internal meetings, board meetings, and small events, including logistics, setup, and coordination.
• Support grant administration – monitoring reporting deadlines, assisting with applications, and maintaining compliance documentation.

• A proactive, dependable professional who thrives in a dynamic, professional environment and brings a service orientation to each interaction.
• Highly detail-oriented and organized, with strong multitasking and follow-through skills.
• Polished, professional, and discreet, with an exceptional and demonstrated ability to handle sensitive information with confidentiality.
• A strong communicator with excellent written and verbal skills.
• Adaptable, resourceful, and motivated by mission-driven work.

• You bring at least 3 years of experience in executive support as well as strong operational / project management skills.
• You possess demonstrated success managing complex schedules, projects, and office operations.
• You are a creative thinker with a willingness to propose new systems and innovative approaches.
• You are proficient in Microsoft Office Suite and Google Workspace.
• You have reliable personal transportation for errands and event support.
• You are based in Las Vegas, NV, and available for full-time, in-office work (Monday–Friday, 9 AM–5 PM).