Administrative Assistant & Private Dining Coordinator

AT INDIGO ROAD...

Our goal is to be the best job you'll ever have in the hospitality industry. No joke, it’s what we truly aim for. We believe that by taking care of you, you'll best take care of our guests. It's working. In addition to generous benefits and job openings across 30+ locations, we have internal growth opportunities for everyone who wants it. But most of all, we have heart. Founded in 2009 by Steve Palmer, IRHG sets itself apart in the industry by fostering an environment where our people come first. We want to meet you. Come join us in our mission to change the hospitality industry, forever.

THE ROLE...

Administrative Assistants are the saving grace of our restaurants; being extremely organized and an effective communicator will allow the rest of the crew to get their jobs done well. As the Administrative Assistant and Private Dining Coordinator for Shokudo, you will handle everything from payroll support to scheduling reservations and larger parties, you don’t miss a beat!

 Shokudo

Tucked into the rhythm of the neighborhood, Shokudo is a modern Japanese izakaya built around warmth, welcome, and the quiet artistry of the kitchen. At the heart of it all is Chef Masatomo “Masa” Hamaya, whose menu brings together comforting dishes like hand rolls, yakitori, and ramen—each one grounded in tradition and guided by technique.

The space itself draws inspiration from Japanese farmhouses and wabi-sabi design, where natural textures and thoughtful details create a calm, unhurried setting. Just behind the dining room, a lively beer garden invites a different kind of experience—casual, spirited, and full of energy.

What we will ask of you:

• Provide administrative support to General Manager & Executive Chef; this may include preparing paperwork (forms, reports and schedules) and anticipating needs and supplies for day-to-day operations
• Consistently answer and direct phone calls, responding to all guest inquiries within 24 hours with ability to organize and schedule meetings and appointments
• Input and organize invoices daily to keep the kitchen informed of their budget
• Aid servers, hosts and expos updating menus to ensure accuracy, along with general housekeeping
• Maintain POS system accuracy by updating price changes and menu updates
• Collect new hire information and communicate changes for the Indigo Road Home Office and add new hires to POS system

Requirements for Success:

• Knowledge of hospitality industry and/or one year of restaurant experience preferred
• Knowledge of office management systems, procedures, and proficiency in MS Office
• Ability to communicate effectively with managers, employees, and all guests
• A flexible schedule to work days, nights, weekends and holidays
• Moderate standing/walking with occasional stooping, kneeling, pushing, pulling, or lifting

The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract. As with all positions at The Indigo Road Hospitality Group, employment is “at will” or voluntary on both the part of the employee or employer. That means employment can be terminated by either party with or without notice and/or with or without cause.

The Indigo Road Hospitality Group is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.