Administrative Assistant (Bilingual Preferred)

Are you a socially conscious, dedicated individual who is committed to building a better future for children, families, and their communities? If so, join us as we support early childhood education programs across the country to create positive outcomes for the children and families served.

Job Posting Description

As an Administrative Assistant at Acelero Learning, you will play a vital role in supporting the daily operations of our Early Head Start program by providing high-quality administrative and clerical support to the Center Director and site leadership. This position is essential to ensuring smooth center operations, effective communication, and organized systems that allow educators and program leaders to focus on delivering exceptional services to children and families.

You’ll serve as a key point of contact for families, staff, and visitors, while maintaining confidentiality, accuracy, and professionalism in all administrative functions. If you are detail-oriented, organized, and thrive in a fast-paced, mission-driven environment, this role offers a meaningful opportunity to make an impact behind the scenes.

Your Role

As an Administrative Assistant, you will support center leadership by coordinating administrative processes, maintaining records, and managing communication systems that keep the program running efficiently. You will work closely with the Center Director, program staff, and families to ensure information is organized, accessible, and shared accurately and on time. Your work will directly support compliance, operational excellence, and positive family engagement.

What You’ll Do

• Provide daily clerical and administrative support to the Center Director and program staff

• Greet and assist families, visitors, and stakeholders in a professional and welcoming manner

• Serve as a primary point of contact for parent inquiries and general office communication

• Design, draft, edit, and distribute correspondence, reports, forms, memos, and other documents

• Perform accurate data entry for ongoing and special projects, including database maintenance

• Manage office inventory, supplies, mail systems, and postal needs

• Coordinate record keeping, reporting, and document organization in compliance with program requirements

• Compile, edit, and distribute materials for newsletters and center communications

• Maintain confidentiality of records, correspondence, meetings, and discussions

• Prepare agendas, attend meetings, and produce timely and accurate meeting minutes

• Support fiscal and operational processes as assigned

• Develop and maintain organized systems to ensure information is accessible to staff

• Prioritize and manage multiple projects simultaneously while meeting deadlines

• Provide clerical support to additional administrative staff as needed

Additional Responsibilities (Administrative Assistant II level):

• Manage Pre-K counts database with accuracy and integrity

• Communicate information clearly through written and verbal correspondence

• Participate in assigned meetings, training, and program events

What You Bring

• High School Diploma or equivalent required; AA/AS in Business or related field preferred

• Prior experience in office administration or clerical support

• Professional demeanor and strong customer service skills

• Strong verbal and written communication abilities

• Demonstrated computer proficiency, including Google Workspace, basic data management systems, and internet navigation

• Ability to work independently, manage priorities, and meet deadlines

• Ability to interact effectively with individuals from diverse backgrounds

• Honest, dependable, and detail-oriented work style

• Bilingual Spanish preferred

• Valid driver’s license, reliable transportation, and ability to travel up to 10% as needed

• Ability to pass required physical examination and background checks

Physical Requirements

• Ability to sit for extended periods with occasional standing, bending, and reaching

• Ability to engage in repetitive hand and wrist movements (typing, writing)

• Ability to lift, carry, push, or pull up to 10 pounds

• Ability to work at close visual range for data entry, document preparation, and computer use

Work Environment

• Office-based work environment with moderate noise levels

• Use of standard office equipment including computers, phones, printers, copiers, and fax machines

• May require operating a motor vehicle during work duties

When / Where / How Much

When: Early 2026
Where: Acelero Learning HQ
How Much: $17.40

Why You’ll Love Working with Us

• A mission-driven organization committed to equity and community impact

• Supportive, collaborative teams that value transparency and growth

• A workplace culture grounded in Acelero Learning’s values:

  • Data-Informed Learning

  • Transparent & Open Communication

  • Growth Mindset

  • Championing Equality

  • Caring Teams & Communities

• Competitive benefits that support your total well-being, including:

  • Medical, Dental, and Vision Insurance

  • Health Savings Account (HSA) with employer contributions

  • Flexible Spending Accounts (FSA)

  • 401(k) Retirement Plan with company match

  • Short- and Long-Term Disability & Basic Life Insurance

  • Professional Development Reimbursements

  • Employee Assistance Program (EAP)

  • Wellness programs and employee discount perks

If you’re looking to contribute your organizational skills to a role that supports children, families, and educators every day, we encourage you to apply.

For questions about this role, please contact Talent Acquisition Partner, Madalene Walston, at [email protected], who is managing the search.

Why Acelero Learning or Shine Early Learning?
- Ability to make an impact in the lives of the children, families, and partners we serve
- Career growth and professional development opportunities
- Supportive working environment
- Average of 5 weeks of paid time off during 1st year of employment
- Comprehensive benefits, including 401K matching and 100% vesting program

We are an equal opportunity employer, committed to creating a diverse and healthy work place.