Administrative Assistant (Bishop's Office)

POSITION SUMMARY:

The Administrative Assistant supports the Bishop's and Chancery offices. The position's support involves data and file management, general correspondence, expense reports, event planning, and general administrative support.

KEY RESPONSIBILITIES:

• Update physical file storage (including Archives) and electronic file management (Crypta)
• Event lead for Pastoral Center events; assists with planning and execution of office on- site and off-site events
• Expense report preparation and submission
• Composing and tracking routine general correspondence
• Triaging incoming phone calls
• Assists the Bishop's office and Chancery with administrative support as assigned

OTHER RESPONSIBILITIES:

• Performs other duties as assigned

DIRECT REPORTS:

• N/A

 POSITION REQUIREMENTS:

Education

• At least two years of college or equivalent work experience

Experience

• At least five years' experience in an administrative capacity; preferably with a not-for­ profit organization.

Skills

• Excellent communication skills and telephone manner
• Organized, detail-oriented, and able to multitask
• Proficient in Microsoft Word, and working knowledge of Excel is a plus
• Knowledge of mail merge is a plus

Physical

• The physical requirements described here are representative of those that must be met by an employee to successfully perform the Responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position's Responsibilities.
• Lift files, office supplies, laptop, generally under 10 pounds
• Sit for extended periods
• Keyboarding/Mouse use involves repetitive motions of wrists, hands, and fingers

WORKING ENVIRONMENT:

• Routine hours in semi-private office space

ABOUT THE DIOCESE OF CHARLOTTE:

The Roman Catholic Diocese of Charlotte encompasses 2,750 personnel across 93 parishes and missions and 20 Catholic schools in 46 counties of western North Carolina, with a growing Catholic population of more than 565,000