Administrative Assistant- Business Development

Job Title: Administrative Assistant – Business Development
Company: EarthBalance Corporation
Location: North Port Corporate Office
Reports To: Business Development Manager

About EarthBalance
EarthBalance is a 100% employee-owned environmental restoration company built on strong client relationships and a commitment to delivering high-quality, science-based solutions. We restore natural areas and provide environmental services that support healthy ecosystems, benefit wildlife, and enhance outdoor spaces. 

What You’ll Do:

• Coordinate conferences & tradeshows (registrations, logistics, booth setup, travel, and follow-up).


• Organize and manage marketing materials, inventory, and vendor orders.


• Handle membership applications, renewals, and recordkeeping.


• Manage shipping logistics for events and marketing needs.


• Run and distribute proposal update reports for leadership and the Business Development team.


• Read and interpret project descriptions to identify and extrapolate key details needed to complete required forms and documentation.  Enter and review accurate data in all databases, spreadsheets and Project Management systems.


• Provide administrative support by scheduling and organizing documents for meetings, preparing correspondence on behalf of the organization, providing back up for other Business Development staff and other administrative related tasks.

What We’re Looking For:

• 2+ years of administrative, event coordination, or marketing support experience.


• Strong organizational skills and attention to detail.


• Proficiency in Microsoft Office; CRM/Vantagepoint experience a plus.


• Excellent communication skills and the ability to manage multiple priorities.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.


• 2+ years of administrative or office support experience, preferably in business development, marketing, or event coordination.


• Strong organizational and multitasking skills with attention to detail.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Vantagepoint or similar CRM/project management software a plus.


• Excellent written and verbal communication skills.


• Ability to manage multiple projects, meet deadlines, and work independently or as part of a team.

We value our team and offer a comprehensive benefits package:

Employee Stock Ownership Plan (company-sponsored pension)

• Health, dental, and vision insurance


• Free short- and long-term disability insurance


• Free life insurance


• 401(k) plan with employer match


• 2 weeks of paid vacation in your first year


• 1 week of paid sick leave in your first year


• Paid holidays


• Paid training and professional development


• Paid professional memberships

Work Environment 

• Most duties are performed in an office setting


• Use of standard office equipment: computers, phones, copiers, filing cabinets


• Noise level is generally low to moderate


• Reasonable accommodations may be made for individuals with disabilities

Ready to Grow With Us?

Submit your resume and a short note telling us why you'd be a great fit. Join EarthBalance® and help restore Florida’s natural beauty—one plant at a time.