Administrative Assistant - Casper, WY

Description
Provides administrative support to an upper management level position taking full ownership of all administrative tasks (e.g. travel scheduling, on time schedule, meetings, calls, correspondence, etc.).


Responsibilities

Performs a wide variety of administrative tasks as directed by immediate supervisor Maintains appointment schedules and calendar. Receives and distributes incoming mail; reviews and evaluates mail to identify those items requiring priority attention. Provides administrative support to the teams as needed. Regularly composes memos, reports and other correspondence from a brief outline, draft or from verbal instructions. Produce and distribute accurate agendas, meeting minutes and project reports. Determines the most appropriate format and the best method of presentation. Prepares PowerPoint presentations. Covers phone; handles caller's requests and routes calls to appropriate party; has good knowledge of supervisors/department/company's business, consequently is able to handle incoming calls in absence of supervisor. Maintains up-to-date files, monitors and controls the filing systems to ensure accuracy and efficient retrieval of data. Revises files categories as necessary or may develop a filing system to meet needs of the department. Regularly makes meeting and/or travel arrangements based on limited instructions. Periodically makes independent decisions about details such as best travel schedules, mode of transportation, accommodations, audio visual aids, refreshments, etc. Assist in the preparation of agenda and other meeting documentation. Prepares all paperwork related to visas regarding company travel. Schedules and organizes complex activities such as meetings, travel and conferences. Greets visitors and properly introduces to management. Provides assistance and ensures compliance with policy provisions and standards. Assists team members with copying, faxes, and any other miscellaneous correspondence. Assists and supports executives on personal matters.

Qualifications
At least 5+ years of administrative experience with at least 3+ years supporting senior executive in a business development environment, above average communication and interpersonal skills. Strong PC skills including MS Outlook, Visio, Internet, MS Professional (Word, Excel, PowerPoint), excellent typing, proofreading, spelling and grammatical skills. Ability to perform complex administrative tasks requiring independent judgment and considerable knowledge of administrative processes. Ability to work independently or with minimal supervision. Must be detailed oriented with good organizations skills. Ability to recognize and identify work priorities. Ability to analyze and solve problems. Ability to develop, plan, and implement short- and long-range goals. Ability to foster a cooperative work environment. Must be proactive and ambitious. Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments. Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues. A total commitment to working safely and participating in all HSE programsExtensive familiarity with overall corporate organization and responsibilities. Ability to work in a fast paced environment with multiple concurrent assignments. Self-starter with ability to work with minimal supervision.