Administrative Assistant - Center for Excellence (Anaconda, MT)

If you are passionate about providing high-quality care to individuals in your community, we invite you to join our team at AWARE.

AWARE is looking for the right person to join the team as an administrative assistant.

The support we provide helps the adults, children, and families we serve become active and vital members of their community while focusing on personal growth. We are a compassionate and fully engaged team that is dedicated to providing the best possible care to our clients. Our strength lies in our culture of care, and we are looking for individuals who share our commitment to providing unconditional care to those in need.

We are committed to providing a supportive and inclusive work environment where all team members feel valued and respected. We offer competitive compensation and benefits packages, as well as opportunities for professional growth and development. If you are looking for a rewarding career, we encourage you to apply to join our team at AWARE.

Responsibilities:

• Ensure that all compliance rules, regulations, and guidelines involving CFE Performance Standards are followed.
• Assists with monitoring food service subsidies, including deadline dates, loss of subsidies, co-payments, billing.
• Assists with billing processes, including attendance, meal count and documentation.
• Track and monitor vehicle maintenance.
• Check in / out of company vehicles and travel cell phones.
• Maintains staff emergency phone tree.
• Assist with center maintenance needs, completing help desk tickets, scheduling and follow up with vendors.
• Responsible for data entry as assigned.
• Ensures weekly completion of purchase orders.
• Assists with monthly CFE newsletter, as assigned.
• Coordinate supply orders for center.
• Update inventory records.
• Receive mail and deliveries and direct to appropriate person.
• Type memos, correspondences/letters, reports, and other documents upon request. 1S. Copies, types, files, and replenishes any needed forms.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• While operating a multi-extension phone AWARE system, receive incoming phone calls, determines the nature of business, obtains caller's name, messages, and directs callers
• Assists with center cleaning and organizing, as indicated.
• Maintains confidentiality of records and information on  CFE staff, children, and families.
• Attends and participates in mandatory training, in-services, staff meetings, and committees  as assigned and noted in AWARE's Employee Handbook.
• Reports to work at scheduled times and maintains good  attendance.
• Perform all duties in a timely and professional manner.
• Participate with a positive attitude and behavior in all  program activities.
• Perform other duties as assigned.

Talents, skills, and abilities:

• High School Diploma or HSE is required; Associate Degree, Bachelor's Degree preferred, with a minimum of two years of related clerical/administrative experience. 
• Experience working with children aged 0 - 5 and families in an educational setting is helpful.
• Requires knowledge and experience in record keeping.
• Computer literacy including database management, spreadsheet, word processing, internet, email.
• Ability to form professional relationships with a diverse group of people.
• Ability to relate positively to young children, parents and staff.
• Excellent communication skills, written and verbal.
• Excellent diagnostic and problem-solving skills.
• Ability to organize and effectively handle multiple tasks.
• Knowledge of CFE Performance Standards, philosophy and mission, desirable.
• Must have a valid Montana driver's license and liability insurance.

Benefits:

AWARE proudly offers an excellent benefits package, uniquely designed to support you and your family in staying well, professional growth, and achieving financial security.

AWARE’s benefits include:

• Quarterly Financial Bonus Program
• Tuition Advancement Program
• Health Insurance
• Dental/Vision Insurance
• 401(k) with company match
• Life Insurance
• Wellness programs
• Generous paid time off

We are proud to be an equal opportunity employer.