Administrative Assistant - Central Veterinary Hospital

Administrative Assistant – Central Veterinary Hospital (Fremont, CA)

Pay: $18–$22/hour

Schedule: Monday–Friday from 8:00 AM – 4:30 PM

Central Veterinary Hospital is seeking a detail-oriented, tech-savvy Administrative Assistant to support daily operations. This role plays a key part in maintaining accurate records, managing paperwork, and supporting the team with day-to-day administrative needs. Ideal for someone who enjoys staying organized, working behind the scenes, and keeping operations running smoothly.

Key Responsibilities

• Pull, organize, and manage physical records and charts
• Scan and upload documents into digital systems
• Maintain accurate and up-to-date files and databases
• Assist with administrative tasks such as data entry, filing, and paperwork organization
• Support workflow improvements and ongoing transition projects

What We’re Looking For

• Organized, detail-oriented, and reliable
• Tech-savvy and comfortable working with computers and digital systems
• Able to multitask and prioritize in a fast-paced environment
• Self-motivated with a proactive, problem-solving mindset
• Comfortable being on your feet throughout the day (grabbing charts, handling and scanning paperwork)
• Strong organizational and communication skills
• Compassion for people and pets
• High school diploma or equivalent with 1–2 years of administrative or office experience preferred

About Our Veterinary Practice:

Since 1959, Central Veterinary Hospital has strived to bring excellent medicine and surgery as well as a gentle, compassionate touch to the pets entrusted to us. We believe that quality medicine is best achieved when a family mindset fosters our expectations of service for our clients and team. We’re a great team that works hard and has fun doing what we love!

Benefits:

We offer a variety of benefits including paid time off, a health insurance package, a 401k plan, an employee pet insurance plan, and more! We have a strong commitment to personal and professional growth.