Administrative Assistant Child Care

JOB TITLE: Administrative Assistant DEPARTMENT: Child Care

REPORTS TO: Deputy Child Care Manager POSITION: STATUS: Full-time, Non-Exempt

JOB CLASS: 4 APPROVED: June 2023

SUMMARY: Serves as administrative clerical support to the Child Care Management Staff. 

PERFORMANCE RESPONSIBILITIES: include the following. Other duties as assigned. 

• Maintains the AVCP Child Care budget spread sheet.
• Maintains the Monthly Data reports for accuracy.
• Assist the deputy manager and director in preparing for monthly meetings.
• Assist with setting up travel and reconciling travel expenditures.
• Process Microix requests and manage orders.
• Assist with other departments as needed to complete projects that collaborate with Child Care.
• Maintain a binder for the team meetings: meeting minutes, agenda, and agenda items.
•   Is responsible for all expenders for the Child Care, making check requests, purchase orders, tracking purchase orders. 
•   Maintain Program Operations and Central Office Calendar and revisions. 
•   Assist Deputy Director and Child Care Specialists in grant preparations and in researching Grant possibilities. 
•   Assists in putting any Child Care data into the appropriate software. 
•   Establish, develop, maintain, and update filing system for the deputy director and management staff. 
•   Is knowledgeable regarding all purchasing policies and acts as the (1) Link between the main office accounting department and (2) the Child Care department. 
• Answers all questions regarding purchasing.
• Responsible for general clerical duties as assigned.

QUALIFICATIONS: 

•     AA degree or two years related experience. 
•     Ability to read, analyze, write well, organize and accurate reports and documents. 
•     Demonstrated knowledge of clerical systems and office equipment. 
•     Ability to use basic math skills and to compute rate, ratio and percent; ability to draw and interpret bar graphs. 
•     Ability and knowledge to use Word, Excel and windows software programs, format and work in tables to produce error free documents. 
•     Tuberculosis screening and physical exam required upon hire. Tuberculosis screening by a certified health provider must be submitted yearly and physical evaluation every four (4) years. 
•     Pass Criminal Background Check. 

PREFERRED: 

•     Familiarity with social, cultural and economic realities of rural Alaska is desired. 
•     Familiarity with statewide/regional governmental and non-profit organizations is desired. 
•     Yupik/English Bilingual. 
•     Native hire preference 
•     Present or past Head Start parent