Administrative Assistant - Collaborative Environment

Mission

BLDI Environmental Engineering is a full-service environmental consulting firm headquartered in Grand Rapids, Michigan. Founded in 1991, BLDI continues to provide progressive, professional, and practical consulting services. We offer straight-forward, cost-effective solutions to environmental issues. BLDI is proud of our steadfast reputation for meeting or exceeding our client’s expectations, resulting in repeat projects with longstanding customers.

BLDI is part of a portfolio of companies managed Waséyabek Development Company, LLC (WDC), a legal entity, created and wholly owned by the Nottawaseppi Huron Band of the Potawatomi (NHBP), a federally recognized Indian Tribe. WDC is committed to fostering the development of a stable, diversified economy for the Band which will contribute to its long-term wealth and economic self-sufficiency while managing risk and creating quality employment opportunities. Members of NHBP or other federally-recognized tribes are encouraged to apply.

Position Summary

The primary functional role of the Administrative Assistant is to provide assistance with multiple administrative tasks in a fast-paced environment.

Duties and Responsibilities

The duties and responsibilities of the Administrative Assistant shall consist of, but not be limited to, the following:

• Create, update, and monitor data in multiple accounting systems
• Miscellaneous report updates
• Determine and review past due accounts
• Payroll input and reconciliation
• Create and manage SharePoint files
• General supply tracking and purchasing
• Telephone/Reception duties
• Mail preparation, shipping, and delivery confirmation
• Filing including electronic
• Credit card reconciliation
• Monthly report generation
• Other administrative duties as needed to ensure the overall success of BLDI

Minimum Qualifications, Knowledge, Skills, and Abilities:

• Associate’s degree in general office procedures.
• A minimum of three (3) years of experience in a professional office environment.
• Electronic Database experience required.
• Excellent computer skills
• Proficient in Microsoft office programs.
• Applied working knowledge of office management procedures.
• Knowledge of general bookkeeping practices
• Must be fluent in reading and in interpreting information related to environmental due diligence reports and human resources and benefits information along with business writing
• The ability to perform detailed work with a high degree of accuracy.
• The ability to prioritize the assigned tasks and work independently in a fast-paced work environment.
• The ability to establish rapport and trust with colleagues and clients.
• Excellent interpersonal, verbal, and written communication skills
• Excellent organizational and multi-tasking skills

Physical Requirements:

This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Must have a full range of bodily motion such as standing, sitting, walking, stooping, bending, reaching, typing, grasping, climbing, and descending stairs, the ability to carry up to 50 pounds.

Disclaimer:

This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.

Native American & Veteran Hiring Preferences will be applied in accordance with WDC policy.

Waséyabek Development Company is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.