Administrative Assistant College of Fine Arts & Communication

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Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

The Administrative Assistant provides front-line administrative and operational support to the School of Design & Communication and the Department of Music within the College of Fine Arts & Communication. This role serves as a primary point of contact for students, faculty, staff, and visitors while coordinating scheduling, events, communications, and equipment checkout. The position supports two dynamic academic units and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a collaborative environment.

**Full position description is available upon request. **

Key Job Responsibilities:

• Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation

Department:

This is a unique position housed within the College of Fine Arts & Communication as a shared position between the School of Design & Communication and the Department of Music. A successful candidate for this position will be able to prioritize and manage a variety of administrative functions to support the staff, faculty, and students of the two different units. 

Compensation:

The Administrative Assistant is a .875 FTE, Typically 40 hours per week during the school year, 20 hours per week during the summer .

Well-qualified candidates can expect a starting hourly wage of $18.28/hour commensurate with the candidate’s education, related experience, and qualifications.

Eligible Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the  University Staff Benefit Quick Guide. Use the Health & Retirement Contributions Estimator to calculate the estimated value of your compensation and benefits. 

Required Qualifications:

• Ability to work independently and as a member of a team
• Ability to prioritize and manage multiple competing tasks
• Strong critical thinking and problem-solving skills
• Strong written and verbal communication skills
• Experience in office management
• High school diploma or equivalent

Preferred Qualifications:

• Experience operating and maintain camera and other recording equipment
• Experience in event management?
• Experience with inventory and catalog management
• Quick to learn new information management systems
• Post secondary degree
• Experience interpreting and applying institutional or system policies

How to Apply:

TO ENSURE CONSIDERATION: Applications received by 07/24/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents:

- Cover letter addressing qualifications and experience

- Resume

After you submit your application, you will be unable to edit it. Please be sure to include all required materials before submitting your application.

Contact Information:

Name: Andrew Slembarski

Email:[email protected]

Phone: 715-346-3841

Special Notes:

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or [email protected].

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.