Administrative Assistant, Commercial Operations & Transmission

This position provides administrative and secretarial support to the Vice President, Commercial Operations and Transmission, Managers and other staff member to ensure that administrative needs are met in a timely, efficient and accurate manner.

• Provide organized and efficient administrative support to the Vice President, Commercial Operations and Transmission and other members of the Department, maintaining professional results,


• Coordinate travel arrangements, as needed by the Vice President Commercial Operations and Transmission and other employees,


• Type correspondence, memorandums, and other documents in draft and final form from written and/or dictated materials, to include composition of materials,


• Assist with scheduling of meetings/coordinate arrangements for meetings and assemble appropriate information; arrangements may include lodging and travel,


• Assist with purchases of office supplies and equipment,


• Establish and maintain appropriate files, logs and records including confidential information,


• Coordinates reservations and oversees all necessary maintenance for the Commercial Operations & Transmission Vehicle.


• Responsible for coordination of guests, vendors and maintenance personnel to ensure each person signs in and receives a visitor badge.


• Provide back-up assistance to the Executive Assistant and other Administrative Assistants as needed to include coordinating time off and telephone coverage,


• Work with the Executive Administrative Assistant to facilitate adherence to administrative support guidelines, to communicate changes in office administration practices, and to share knowledge of administrative duties, particularly technology,


• Continually work with the Legal Department in developing and maintaining an effective and appropriate filing system for the Commercial Operations & Transmission Department, e.g. ensure appropriate legal/regulatory and administrative documents are filed and appropriately retained,


• Ability to efficiently manage multiple tasks,


• Perform duties as a receptionist,


• Special projects as required,


• Perform related work as assigned.

Qualifications:

• High School Diploma,


• Associate Degree in secretarial science oir equivalent (minimum of 2-3 years prior administrative experience)


• High School level competency in English and Math; extensive knowledge of spelling, punctuation and grammar within the organizations.


• Above average typing and transcribing skills to include statistical typing and competence with word processing.

This position requires a thorough knowledge of:

• Standard office practices and procedures,


• Office administration,basic accounting skills, and time management skills to allow for efficient and effective support of the Vice President of Commercial Operations & Transmission and Department staff,


• Ability to work independently with a minimal amount of guidance to complete assignments in a timely and efficient manner


• Electronic communications and application software, e.g.Internet Explorer, Microsoft Office, Excel, Power Point and other computer software,

This position requires the following abilities and skills:

• Ability to coordinate projects,


• Excellent organizational and planning skills


• Excellent interpersonal relationship skills,


• Excellent verbal and written communication skills,


• Work efficiently and effectively in high pressure situations


• Makes effective use of supervisors time and resources


• Experienced with developing and aiding in the development of power point presentations for Golden Spread Board of Directors meetings and other staff meetings.