Administrative Assistant - Corporate Headquarters

Join the team that sets the standard. BayCare hires talented professionals who believe in superior patient-focused care. Here you’ll experience the resources of a large organization, with the benefits of a smaller, close-knit team. Join BayCare where we are redefining care as a true partnership through specialized care that helps individuals live healthier, fuller lives.

BayCare Corporate Headquarters is looking for an Administrative Assistant to join our team in Green Bay. We’re looking for a compassionate, authentic candidate who is ready to create personalized and meaningful experiences for every patient. The typical hours for this role are Monday-Friday from 8:00 a.m. - 5:00 p.m. No Holidays! No Weekends! 

About BayCare: 

Based in Green Bay, BayCare is the largest physician-owned specialty-care clinic in Northeast Wisconsin. We offer expertise in more than 20 specialties with more than 250 physicians and providers. BayCare is a joint partner in Aurora BayCare Medical Center, a 167-bed, full-service hospital. 

BayCare offers part-time and full-time employees a comprehensive benefits package including health, dental, disability and life insurance, as well as flexible spending options. We also offer a 401k retirement plan with a company match, generous PTO, and paid holidays. 

The Team: 

Each member of our team plays an enormous role in giving our patients the kind of personalized experiences and superior care that help them live stronger healthier lives. We believe in the power of a positive, collaborative culture, and we strive to provide a supportive and energizing work environment.  

Every member of our team has a voice and is trusted to have ownership over their work. To encourage this, we provide regular opportunities for professional development, we seek feedback and ideas, and invite participation on a variety of projects. 

The Job:

• Demonstrates professional, helpful and positive internal and external customer relations.


• Arranges complex meetings and maintains calendars in support of organizational leaders and business operations.


• Executes a variety of administrative responsibilities and projects as assigned by corporate and clinical departments.


• Coordinates corporate and clinical operational projects and processes under the direction of Operations and Health Informatics leadership.


• Provides administrative support and coordination to business meetings as assigned.  Coordination includes scheduling the meeting, preparing a meeting agenda and materials, attending the meeting to take minutes, and writing detailed minutes.


• Answers and triages incoming executive line phone calls to the appropriate person or department.


• Composes and prepares correspondence and other business documents that are error free and grammatically correct.


• Provides daily backup support to the front reception desk and greets visitors in a friendly and effective manner.


• Demonstrates a proactive approach to problem-solving.


• Organizes and maintains an effective filing system.


• Develops work processes that aid in the efficiency of the department.


• Utilizes a variety of office equipment.


• Performs other duties as necessary.


• Respects and maintains confidentiality.


• Works in a safe, compliant, and ethical manner at all times.

The Requirements:

• An Associate Degree in an appropriate discipline plus 2-5 years of related experience is highly desired. Considerable related experience in lieu of a degree will be considered.


• Proficient working knowledge of Microsoft Office is necessary. Knowledge of other applicable computer software applications and office equipment is also preferred.


• Must be well organized, flexible, energetic and genuinely enjoy the administrative challenges of supporting leaders and teams across the organization.


• Ability to adapt quickly and efficiently to workflow changes.


• Highly resourceful team-player with the ability to also work independently, exercise judgment, and maintain confidentiality.


• Possesses the ability to effectively execute tasks with keen attention to detail, accuracy, and timing.