Administrative Assistant (Digital Media Conversion)

Job Description:

George Consulting is seeking an Administrative
Assistant (Digital Media Conversion) to support NIPO at the Washington Navy Yard.

Roles and
Responsibilities:

·       Conversion of physical
documentation into searchable digital files.

·       Organizing the digital
file system for searchability, retrieval and archival of documents.

·       Assit with back -office
tasks from government lead.

·       Communicate with
government personnel about files being converted.

Secondary Job Duties (Only when needed for
backup):

·       Receptionist shall answer telephones to relay
incoming, outgoing, and intra -system calls and acts as a receptionist greeting
visitors, determining nature of visits and directing visitors to appropriate
persons. This position may involve other duties such as recording and
transmitting messages; keeping records of calls placed; providing information
to callers and visitors; making appointments; keeping a log of visitors; and
issuing visitor passes. Occasionally, type and perform other routine clerical
work, usually while at the receptionist station, which may occupy so portion of
the worker's time.

·       Physical Security: Greet all visitors (Foreign
Chief of Naval Operations (CNOs) and attaches, Corporate Executives, General
and Flag Officers (FO/GO), etc.) and, as such, m be professional, dignified and
proficient in dealings with senior officials; arrange VIP access into Navy IPO
spaces, control access and badging, and maintain records of visiting
dignitaries; track and record foreign visitors to Navy IPO via the Foreign
Visitor System Confirmation Module (FVS -CM); process incoming visit requests;
manage courier cards, visitor's badges, property passes, etc. Arrange escorts for
those personnel requiring such escort; ensure visitors comply with established
security policy and procedures; ensure personal electronic devices (PEDS) of
visiting personnel are properly safeguarded and returned to the owner upon
completion of the visit; ensure proper security of the reception area during
working hours, and proper lock -up at close of business.

·       Personnel Security: Maintain comprehensive
personnel security data using MS Access. Prepare outgoing visit requests; use
Defense Information System for Security (DISS) or its successor for clearance
and visit request information; record security related training for all
assigned personnel and support Contractors; receive, review and input security
clearance data into the visitor's database, ensuring that support Contractor's
visit request is up -to -date; file visit requests and maintain records; update
security database and visitor's database as needed.

·       Antiterrorism/Force Protection (AT/FP):
Maintain current data reflecting AT/FP training for all members of the activity
and support Contractors; prepare Individual Force Protection Plans (IFPPs) for
travelers; consult current country terrorist threat list when preparing IFPPs.

·       Information Security: Receive deliveries to
the command, ranging from classified deliveries to supply; ensure proper
protection of all deliveries, recording of all incoming items, and movement of these
items for dissemination.

·       Training: Maintain records of all security
training for members of the command; initial orientation, annual refresher
briefings, Cyber Awareness briefings, AT/FP, Personally Identifiable
Information (PII) training, Counterintelligence, etc.

THIS POSITION REQUIRES
THE ABILITY TO OBTAIN AN ACTIVE DEPARTMENT OF DEFENSE SECRET SECURITY
CLEARANCE.

Required Skills &
Experience:

·       High School Diploma or GED

·       Must be comfortable with communicating with
people daily and in person.

·       Understand the importance of the security
measures taken on -site and be able to enforce them properly with everyone
entering the building.

·       Comfortable going on -site every day at the
Washington Navy Yard.

·       Ability to communicate effectively with all
directors on -site.