Administrative Assistant Donor Relations

As Mount Sinai grows, so does our legacy in high-quality health care.

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Department:

Job Description Summary:

Administrative Assistant – Donor Relations
Provides comprehensive administrative support to the Donor Relations department, ensuring efficient daily operations. Manages departmental billing, payroll processing, invoices, and catering coordination while maintaining accurate records and databases. Supports leadership with scheduling, correspondence, and HR-related tracking, and collaborates across departments to meet deadlines, maintain compliance, and enhance overall workflow and service delivery.

Position Responsibilities

• Accurately completes Word, Excel, Access and PowerPoint processing duties as assigned.Processes and enters all department charges for the month in the department database in an accurate and timely manner.
• Maintains Director, and other department leadership team members informed of employee-related issues (such as evaluations, physicals, management status changes, incident reports, etc).
• Receives and distributes catering requests received in the department. Coordinates with catering requestors to ensure all required information is included and appropriate approval is obtained.
• Processes catering request forms and accurately enters into department database within time standards set by the Director.
• Makes reservations for meeting rooms as needed.
• Processes invoices, accurately coding to appropriate cost centers and entering into department database in a timely manner.
• Ensures all invoices are signed and delivered to Accounts Payable within time standards set by the Director.
• Coordinates activities to meet deadlines.
• Responsible for processing departmental mail.
• Maintains a neat work area, while assuring appropriate quantities of office supplies and forms for the department.
• Processes departmental payroll; obtains and distributes paychecks for the department in a timely manner
• Tracks completion of required employee education, evaluations, leave of absences and other processes necessary for the department to meet Human Resources requirements in a timely manner.
• Appropriately faxes and files all Human Resource documentation for the department.
• Qualifications

• Education

  • High School Diploma . Must have extensive knowledge of computers, calculators and general office equipment.

• Experience

  • At least 2-3 years of experience supporting a team

Benefits:

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for select positions and more!

Degree Requirements:

Certification: