Administrative Assistant - Ennovate

Summary

The NOPEC Ennovate Administrative Assistant is an energetic, friendly, and highly organized professional who provides essential support to the Ennovate Director and team. This role combines independent work with collaborative efforts to ensure smooth operations. As one of the first points of contact for customers and partners, the Ennovate Administrative Assistant represents the organization with professionalism and warmth.

The position is full-time and based in Solon, Ohio. Hourly wage commensurate with experience. 

Core Values

• Integrity - Maintains organizational confidence by protecting operational assets and processes. Keeps financial and other personal information confidential. 


• Driven Team Player – Demonstrates initiative and strong work ethic while collaborating effectively with colleagues to achieve shared goals.


• Intelligent with Sound Judgement – Applies critical thinking and makes well-informed decisions that support organizational priorities and compliance.


• Confident Leader & Thinker – Approaches challenges with confidence, communicates clearly, and contributes ideas that drive improvement and success.


• Humble and Flexible– Adapts to changing priorities with a positive attitude, values feedback and willingly and cooperatively takes direction from the Ennovate Director and other Executive Officers.

Essential Duties and Responsibilities

Illustrative duties may include, but are not restricted to, one or more of the following:

• Provide administrative support to the Ennovate Director and organizational staff to ensure smooth daily operations.


• Receive and route price request submissions promptly and accurately.


• Organize and maintain documents in compliance with NOPEC’s Records Management and archiving procedures.


• Manage calendars, schedule meetings/events, and coordinate logistics, including travel arrangements when necessary.


• Prepare agendas, meeting materials, and record minutes as required.


• Perform general office duties such as answering phones, directing calls, handling messages, typing, copying, filing, and managing incoming emails and mail.


• Serve as the primary point of contact for inquiries, providing timely and courteous responses.


• Assist with data entry, tracking, and reporting for Ennovate programs.


• Support special projects and organizational initiatives as assigned.

Other Skillsets & Responsibilities

• Proficient in Outlook Calendar and Microsoft Office Suite


• Computer skills: Competency in all office-based functions (Microsoft Office - all major components), Customer Relationship Management software, database management, and presentation software. 


• Highly organized and detail-oriented.


• Strong proofreading and editing skills.


• Ability to prioritize tasks and meet deadlines in a fast-paced environment.


• Professional demeanor and customer service orientation.


• Collaborative team player with the ability to work independently.

Physical Requirements

• Sitting, standing and bending.


• Ability to use office equipment including but not limited to office copier, shredder, computer equipment, audio/visual equipment.


• Ability to speak in a clear and easily comprehensible manner. 


•  Ability to speak publicly in a confident and compelling manner.


• Valid Ohio Driver’s License and proof of automobile insurance at a level established by NOPEC.

Background

• Associate’s degree in Business Administration, Office Management, or a related field (Bachelor’s degree preferred).


• 2-4 years of administrative or office support experience, preferably in a professional or corporate environment.

NOPEC Mission and Call to Service

• NOPEC is the largest governmental retail aggregation in the United States. We have over 249 member communities in 20 counties throughout northeast We exist for the sole purpose of serving our member communities and consumers.


• To fulfill this purpose, we aggregate, educate and advocate, maximizing the value we bring to our members.


• The NOPEC team members who help us fulfill this mission must be confident, thinking leaders who are both humble and flexible. We exist to serve and must be willing to put our shoulders to that service regardless of where, how and when the opportunity for service may present itself. We are driven team players, intelligent with sound judgement, who understand and forward the needs of the people and communities we serve and who roll up our sleeves to work both collectively and individually to live up to and exceed the expectations of the public we serve.

Working Conditions

• Incumbent will work in a hybrid office environment. Incumbent should understand the expectation that this job periodically requires a 40+ hour per week commitment.


• Verification of identity, education, prior employment, and references may be required.


• We are a drug-free workplace, and an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.