Administrative Assistant - Fast Hire

Scope of Work

Objective:

The temporary administrative assistant will support the OE - Learning and Development team with various administrative tasks to ensure smooth and efficient operations.

Responsibilities:

• Assist with scheduling meetings and training sessions for the learning and development team.
• Manage and maintain calendars, files, and databases for training programs and resources.
• Assist with compiling and organizing training materials, resources, and documentation.
• Support the development and distribution of training materials, communications, and surveys.
• Coordinate logistics for training sessions, including room setup, and audiovisual equipment.
• Assist with data entry, tracking, and reporting of training attendance, completion rates, and feedback.
• Respond to inquiries from internal and external stakeholders regarding training programs, resources, and events.
• Maintain confidentiality and privacy of sensitive information and records.
• Perform other administrative tasks and projects as assigned by the Director - Learning and Development.

Skills and Qualifications:

• Proven experience in administrative support roles, preferably in a learning and development or training environment.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with team members and stakeholders.
• Proficiency in Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook.
• High attention to detail and accuracy in completing tasks and maintaining records.
• Ability to handle confidential information and maintain discretion.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong teamwork and collaboration skills to work effectively with a diverse team.