Administrative Assistant - Fluent in Japanese

Description

Imagine working for a large tier-1 supplier in the exciting world of automobile manufacturing. If you enjoy working in a collaborative and respectful environment with great team members, this could be the opportunity for you. Futaba North America provides management support to its automotive parts production companies in North America. The Futaba Group leverages its core technologies such as stamping and welding to create value added products that are in line with the needs of consumers, deliver peace of mind, and promote environmental initiatives that contribute towards a sustainable society. 

We are looking for an Administrative Specialist to coordinate various meetings with Futaba North America’s (FNA) headquarters, other entities, and Futaba’s corporate office in Japan. This position must possess a high level of Japanese and English language skills to coordinate and document these meetings. This role will provide clerical, administrative, and other support services to several departments. This position is entrusted to manage sensitive and/or confidential information and decisions. This position will be based at our headquarters office located in Bloomingdale, IL. Major responsibilities are as follows:

• Create and distribute the annual schedule of various meetings with FTB parent company in Japan, FNA headquarters team members, and other entities.
• Coordinate and schedule all meetings.
• Arrange for breakfast, lunches, and snacks and make restaurant reservations for meeting attendees.
• Prepare and record relevant meetings.
• Function as an interpreter and translator or FNA headquarters Board of Directors Meetings.
• Prepare corporate resolutions and attain signature when resolutions are required by Board of Directors and      Shareholder meetings.
• Process purchase requisitions from other entities.
• Accumulate and prepare requested documents for business property, general liability, and workers’      compensation insurance renewals.
• Coordinate and prepare information requested for insurance audits and review the documents with the auditor.
• Assist with making travel arrangements including air travel, rental cars, hotels, and booking meeting rooms.
• Respond to and resolve administrative inquiries and concerns.
• Maintain related business documents, files, and database systems.
• Provide assistance and support to other departments as needed.
• Perform other duties and projects as assigned.
• Maintain confidentiality of sensitive information. 
• Maintain professional skills in technical knowledge and relevant products, services, and other developments. 
• Comply with company policies and procedures and safety and housekeeping requirements.

Requirements

If you are known as an exceptional employee who produces great work and believes in adding value to everything you do, we want you to join our growing team and share in our vision. The ideal candidate will have 3 or more years of experience in administrative assistant positions or similar roles. Must have excellent time management, organizational, and written and verbal communication skills. An Associate’s degree or higher is required. Computer proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) and database systems is required. Ability to speak, read, and write English and Japanese fluently is essential. Must be able to interpret these two languages at a high business level for Board of Director meetings. 

The salary range is $50,000 - $60,000 per year depending on knowledge, skills, and abilities. Our full-time employees enjoy a competitive benefits plan that includes 4 medical plans, 2 dental plans, a vision plan, company paid basic life insurance, company paid short term disability insurance, 401(k) plan with company match, paid vacation, paid personal days, paid holidays, and more! The work schedule is generally Monday – Friday. Must be able to work extended hours as needed. Qualified candidates are requested to email their cover letter and resume. No phone calls please. Equal Opportunity Employer.