Administrative Assistant - Food and Beverage

Job Description

• Greets visitors and directs them to the appropriate area or person.
• Sorts and distributes mail.
• Screens incoming phone calls and routes to appropriate team members/departments.
• Composes and prepares documents, correspondence, and reports.
• Records and transcribes meeting minutes.
• Files documents either in digital form or hard copies, scanning, copying, and faxing documents.
• Acts as payroll designee for the department.
• Updates, maintains, reviews, and approves team member attendance sheet while ensuring correct information is entered in the payroll system.
• Generates team member’s attendance report and advises managers when disciplinary action is necessary.
• Works closely with Human Resources on team members returning to work, or restriction if applicable, following leave of absence and workers’ compensation cases.
• Processes paperwork including the new hires, terminations, promotions and transfer to other departments, status changes on team members, office space set-up, parking, office keys, card keys, computer access, and lockers.
• Orders maintenance supplies as needed, such as cleaning chemicals, tools, and equipment.
• Prepares check requests; tracks purchase orders and reconciles department expenses.
• Establishes and maintains working relations with internal and external guests.
• Ensures that a clean, safe, hazard-free work environment is maintained.
• Adheres to all company and department policies, procedures, and standard operating guidelines
• Performs other duties as assigned.
• Does not provide supervision to other team members.
• High school diploma or GED preferred.
• Must be age 21 years of age or older.
• 2 to 4 years of administrative duties or related experience.
• 1 to 2 years general understanding of payroll and HR systems experience preferred. ADP knowledge is preferred.
• Strong verbal, written, and interpersonal communications skills.
• Strong guest service skills and attention to detail.
• Intermediate skills in Word, Excel, and internet search software relevant to the position.
• Knowledge of payroll system.
• Strong organization skills.
• Ability to pay close attention to detail, multitask, and manage time.
• Ability to maintain high level of confidentiality.
• Ability to work in a professional high-pressure environment while demonstrating and maintaining good personal relation/people skills and a positive attitude.
• Ability to multitask and work well under stress.
• Must be a self-starter and able to adjust to change.
• Must be able to work flexible hours during the day or evening including weekends, holidays, and all blackout dates.