Administrative Assistant (Full-time)

GENERAL NATURE OF WORK: This position performs skilled and semi-skilled secretarial work in the Engineering Division of the Public Service Department. An employee in this class is responsible for assisting with a variety of clerical and administrative tasks, including reporting, filing, and data entry. Duties are performed under the direction of the Public Service Director and City Engineer.

EQUIPMENT & JOB LOCATION: This position requires basic knowledge of office equipment, including personal computer, typewriter, calculator, copier, fax machine, telephone, book-binding machine, and general office equipment. The primary work site is the Beavercreek City Hall.

ESSENTIAL FUNCTIONS – EXAMPLES OF DUTIES: 
Any one position may not include all of the duties listed nor do the listed examples include all duties which may be found in all positions in this class.
•    Types various letters, memorandums, and reports.
•    Completes service requests using office software and distributes electronically to appropriate personnel.
•    Answers incoming telephone calls and directs them to the appropriate personnel.
•    Establishes and maintains various departmental files.
•    Enters permits for street opening, street sweeping, right-of-way, and grading.
•    Maintains various departmental logs and lists.
•    Creates, files, and maintains various departmental records.
•    Schedules appointments for the Public Service Director, City Engineer, Assistant City Engineer, and Construction Inspectors. 
•    Prepares requisitions, tracks purchase orders, and processes invoices for the Engineering Division.
•    Purchases and manages office supplies.

ADDITIONAL EXAMPLES OF WORK PERFORMED: 
•    Prepares special reports as requested.
•    Performs other duties as assigned.

DESIRABLE KNOWLEDGE, SKILLS, AND ABILITIES: 
•    General knowledge of the occupational hazards and corresponding safety precautions necessary for the safe performance of assigned duties.
•    Specific knowledge of the use of personal computers and computer software, including word processing, spreadsheets, and email.
•    Ability to establish and maintain effective working relationships with City officials, other City employees, and the general public.
•    Ability to maintain records efficiently and accurately.
•    Ability to operate office equipment such as a copier, calculator, telephone, fax machine, postage meter, and general office equipment.
•    Proficiency in computer programs including Microsoft Word, Excel, and Outlook.
•    Knowledge of Microsoft PowerPoint is preferred.
•    Ability to understand and execute oral and written directions.
•    Ability to maintain records, prepare reports, and perform other necessary clerical and/or administrative duties.
•    Ability to deal firmly, tactfully, and courteously with the general public.
•    Ability to work under the general direction of the City Engineer and Public Service Director.

DESIRABLE TRAINING AND EXPERIENCE:
•    High school diploma or equivalent certificate, supplemented by considerable experience in clerical work; or any combination of training and experience which provides the desired knowledge, skills, and abilities.
•    Previous experience with other public agency(s) is preferable.

NECESSARY SPECIAL REQUIREMENTS: 
•    Possession of, or ability to promptly obtain, a valid Ohio Driver's License.
•    Ability to work other than normal working hours as necessary.

Applications will be accepted until 4:30 P.M. on Friday, May 23, 2025. To apply, please submit resume and completed online employment application via BambooHR.

The City of Beavercreek requires a pre-employment drug test and physical. 

EOE-M/F/D/V Drug-Free Workplace