Administrative Assistant, Grade 3-5

The Academy is hiring an Elementary Administrative Assistant, Grade 3-5

The Academy of Charter Schools Is…

The Academy of Charter Schools is a public PK-12 school of choice located in Westminster, Colorado. We pair a rigorous, content-rich curriculum with opportunities to explore strengths and passions to achieve the highest standards for all. Our mission is to help all students grow into college ready, exemplary citizens by combining academic mastery with personal empowerment to drive lifelong success. We serve our full community by intentionally developing a school culture that embraces diversity, equity, and inclusion.

Our approach to vertically aligning the full educational experience for our students from youngest to oldest centers around three notions – Prepare, Explore, and Empower – that keep us grounded in The Academy’s mission and vision as we set priorities and make decisions that impact instruction and school culture.

Academy Employees Are…

At The Academy, employees embody our mission, vision, and values every day. They guide and support staff to prepare students for academic mastery by delivering evidence-based curricula; they collaborate with students, staff, and families to design student-centered learning experiences that create opportunities to explore strengths and passions; and they support the implementation of social-emotional skills lessons that empower students to become leaders of their own learning. Academy employees work hard to provide an engaging, inclusive, and joyful learning environment. They embrace relationships and positive communication with a diverse community of students, staff, and families while helping maintain a culture of high expectations for all. Experience in school environments, strong people skills, and ability to work within a team is required.

What Makes a Good Academy Employee?

The Academy is looking for committed leaders who are prepared to perform at a high level in a demanding environment. Some of the characteristics that make for a successful employee at The Academy include:

• A people-first, relationship-focused orientation
• A growth mindset
• A belief that ALL children can achieve at high levels
• A passion for contributing to overall school success by working alongside and supporting others
• A creative, innovative, and caring attitude
• A spirit of openness, trust, and kindness
• A dedication to data-driven practices
• A highly motivated work ethic and willingness to tackle challenges
• Comfort with being flexible
• A sense of humor

At The Academy, we know that diversity makes us stronger and challenges us to think differently every day. The Academy provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, sex, national origin, age, veteran status or disability. The online application should include a cover letter and resume.

• 207 calendar - work days
• Hourly rate starts at $26.00 per hour
• Medical Benefits - 100% paid for employees on select plans
• PERA Retirement Benefits

Visit our website at www.theacademyk12.org. The Academy’s comprehensive benefits package includes a number of different plans for full-time employees. Refer to Employee Benefits Enrollment Guide for details at https://www.theacademyk12.org/about-us/working-for-us. Information on employee paid leave is also available at this same location.

SUMMARY: Responsible for the smooth and efficient management of the level administrative office. Provide administrative assistance to the Principal, administrators, office and school staff and students by managing the school’s financial records and transactions, answering/screening phone calls, preparing correspondence, and other written communication, receiving and responding to inquiries and requests, coordinating meetings and events, performing various personnel management functions, monitoring staff time and attendance, managing crisis situations, handling confidential information and other related duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties and assignments may vary based on school assignment.

1. Provide administrative support to level Principal, administrators and school staff by answering composing, typing and/or formatting correspondence, newsletters, handbooks, reports and programs; coordinating meetings; creating and maintaining filing. Maintain supplies and equipment.

2. Greet, welcome and assist all staff, students, parents, community members, callers and visitors to the school. Answer phones, provide information, take and deliver messages and direct callers to appropriate individual. Assist visitors, answer inquiries, provide information and direct to appropriate school areas. Diffuse conflicts and/or difficult situations as needed in the school office. Monitor students sent to the school office for disciplinary reasons.

3. Perform financial duties for the school including monitoring level budget(s) and reporting variances to supervisor; performing purchasing card requisitions; receiving, inventorying and delivering incoming shipments: maintaining and organizing invoices and packing slips; collecting and counting monies for fundraisers, fines, fees and other activities.

4. Knowledge of and assist with classroom coverage due to teacher / licensed professional absences including online approval based on guidelines provided by level Principal. For those with hourly staff, provide support for time clock and time off requests.

5. Support school level hiring process, online applications, phone screening, interview scheduling, reference checks and other requests.

6. Generate student related reports, certificates, and/or letters. Provide support for student events including off-site educational activities.

7. Perform duties required to maintain school safety.

8. If level requires, support the school testing functions.

9. Perform other duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma or equivalent
• Post-secondary courses in business, office management, bookkeeping and/or office skills equivalent to one year of college. Applicable equivalent experience may be substituted.
• Minimum of three years experience in clerical support positions including computers
• Experience working with elementary students preferred

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• First Aid and CPR required within one month of hire
• Criminal background check required for hire

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:

• Strong customer service and public relations skills
• Critical thinking and problem solving skills
• Time management, organizational and prioritization skills
• Basic math skills
• Knowledge of district and school policies and procedures preferred
• Ability to maintain confidentiality in all aspects of the job
• Ability to manage multiple tasks with frequent interruptions
• Ability to manage multiple priorities
• Ability to diffuse and manage volatile and stressful situations
• Ability to work with students with diverse backgrounds and abilities
• Ability to promote and follow Board of Education policies, Authorizer policies and building and department procedures.
• Ability to communicate, interact and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds.
•  Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals
• Operating knowledge of and experience with Microsoft Office applications
• Operating knowledge or typical office equipment, such as telephones, copier, fax machine, e-mail, 10-key, etc. preferred; required within 2 weeks after hire.
• Operating knowledge of student information system required within 1 month after hire.
• Operating knowledge of E-mail system, and Internet required within 2 weeks after hire.

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

• May assist, direct the work of, keep attendance for and provide grades to office aides

Reports to: Level Principal or Administrator

Direct reports: Possibility of Paraprofessionals based on school level need

# of Employees: 0-12

BUDGET AND/OR RESOURCE RESPONSIBILITY:

• May be responsible for collecting monies for various events and preparing deposits for the Finance department.