Administrative Assistant - Growth-Minded Organization

Responsibilities:

***MUST BE COMFORTABLE WORKING/WALKING ON PRODUCTION FROM TIME TO TIME. WILL BE WALKING THROUGH VARIOUS AREAS IN THE FACILITY. ***

• Data entry: Collect and enter data into tracking systems for incident investigations, hazard reports, audits, etc.

• Metrics tracking and communication: Use database and spreadsheet software to export, modify, update, and create reports for HSSE performance tracking.

• Training completion tracking: Maintain and communicate periodic training requirements per the HSSE training matrix. Track completion of training in database or spreadsheet format. Includes tracking of employment status and updating appropriate tracking systems.

• Authorized employee training: Track completion of and issue certificates or licenses for authorized training such as powered industrial trucks, confined space entry, hazardous materials handling etc.

• Safe work permits: Collect, review, and maintain safe work permits such as for confined space or hot work.

• Document updating: With information provided by the HSSE team or supervisors/managers, update training or procedures and add to the document control system. May include posting physical copies in the plant. May include updating of activity-based risk assessments. May include one or two page safety alert documents. Will include use of Sharepoint.

• Maintain stock of HSSE equipment inspection booklets.

• Events: Assist with planning and execution of HSSE related events such as a blood drive, Flu-shot clinic, or annual hearing testing.

• Contractor management: Assist with tracking and maintaining records for contractor (construction worker, not temporary employees) qualifications.

• Security: Maintain security badge access system and issue security badges.

• Powered industrial truck impact monitoring: Maintain and use powered industrial truck impact monitoring system to generate and communicate impact reports.

• Chemical labelling: Create and distribute proper chemical labels.

Requirement:

HS/GED Diploma or equivalent

Associates Degree Preferred; but not required.

1+ experience with office administrative support.

- Proficiency with MS Excel. Candidate will be doing Data Tracking with Excel Documents.

-General Admin experience.