Administrative Assistant - HR/Operations Support

About The Company

Founded in the early 2000s, our organization has established a strong reputation as a trusted provider of industrial and construction services across multiple markets in the U.S. We deliver turnkey solutions that include scaffolding, insulation, coatings, and related services, with a commitment to safety, respect, and integrity at every level. With a workforce of more than 2,000 employees nationwide, we are a financially strong, growing company that values long-term relationships with both our team members and our clients.

Position Overview

This multifunctional role supports both Human Resources and Regional Operations, serving as the primary point of contact for onboarding hourly employees while also providing high-level administrative support to the Regional Manager and regional team.

The ideal candidate is organized, detail-oriented, and comfortable operating in a fast-paced environment. This position requires strong communication skills, discretion with confidential information, and the ability to manage competing priorities while delivering an excellent candidate and internal stakeholder experience.

This role is based in Corpus Christi, Texas and requires on-site presence.

Key Responsibilities

HR-Onboarding Support

• Greet candidates and new hires, assisting with onboarding questions and documentation
• Facilitate electronic onboarding and monitor completion of required training
• Coordinate pre-employment screenings and compliance-related requirements
• Maintain accurate employee files in both physical and electronic formats
• Enter new hire information into the payroll system upon completion of onboarding
• Track requisitions and onboarding status using spreadsheets and internal systems
• Communicate onboarding progress with hiring managers, payroll, candidates, and HR
• Collaborate with Recruiting and Operations to ensure smooth new hire transitions
• Maintain confidentiality of employee records and sensitive information

Operations-Regional Administrative Support

• Provide administrative and executive support to the Regional Manager
• Prepare and distribute correspondence, reports, and presentations
• Maintain organized regional records and documentation
• Coordinate meetings, conferences, and regional events
• Serve as liaison between the Regional Manager and internal/external stakeholders
• Assist with preparation of budgets, expense reports, and financial documentation
• Support timekeeping processes, including review and submission of timesheets
• Track regional projects and follow up on deadlines and deliverables
• Manage office administrative needs, including supplies and general inquiries
• Conduct research and gather information to support regional initiatives
• Identify and recommend process improvements to enhance administrative efficiency
• Assist with ad-hoc projects as assigned

Required Qualifications

• High school diploma or equivalent
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to manage sensitive and confidential information with discretion
• Strong organizational skills with a high level of accuracy and attention to detail
• Reliable and punctual, with consistent attendance
• Professional and approachable demeanor
• Must be within reasonable commuting distance of Corpus Christi, TX

Preferred Qualifications

• Associate's or Bachelor’s degree in Human Resources or a related field
• Bilingual (English/Spanish)
• Experience in an administrative role
• Experience using HR information systems

Equal Opportunity Employer
We are proud to be an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected characteristic.

Recruitment Agencies
We do not accept unsolicited resumes from third-party recruiters or agencies in connection with this posting. Any resumes submitted without a signed agreement in place will be considered the property of the company and no fees will be paid.

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