Administrative Assistant I

Job Title: Administrative Assistant I

Company: Trimitron Corporation 

Location: On-site in Norfolk, VA

Position Type: Full-Time Equivalent (FTE)
 

Position Overview:

Trimitron Corp is seeking a motivated Administrative Assistant I to provide entry-level administrative and documentation support to the Naval Information Warfare Center (NIWC) Pacific’s Positioning, Navigation, and Timing (PNT) Division. This role supports mission-critical operations by ensuring accurate documentation, organized workflows, and professional communication across PNT teams.

The ideal candidate is detail-oriented, eager to learn, and capable of producing polished, compliant documentation in a fast-paced, technical environment.

Key Responsibilities:

• Review, edit, format, and synthesize various types of input—including verbal notes, emails, drafts, and technical content—into cohesive, professional documents.
• Ensure all correspondence complies with the Navy Correspondence Manual, Official Navy Message Traffic, and other DoD/Federal formatting policies.
• Prepare and refine documents for senior stakeholders, including Chief Information Officers (CIOs) and Customer Technical Representatives (COTRs).
• Manage, update, and distribute departmental documents such as organizational announcements, distribution lists, internal/external media lists, and data access forms.
• Maintain organized filing systems, track deadlines, and support routine administrative workflows.
• Provide administrative support to PNT engineers, analysts, and program staff to ensure smooth coordination of mission activities.
• Assist with preparing PNT-related documentation, meeting materials, and communication products.
• Support the routing, formatting, and quality review of PNT program correspondence and technical artifacts.
• Maintain awareness of PNT program requirements to ensure administrative tasks align with mission priorities.

Required Qualifications: 

• GED or High School Diploma required.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
• Ability to independently edit, format, and synthesize information into clear, accurate, and compliant documents.
• Strong attention to detail, organization, and time management.
• Ability to communicate professionally in both written and verbal formats.

Preferred Qualifications: 

• Experience working in a military or DoD environment, including familiarity with point papers, policies, and official messages.
• Experience tracking supply orders, equipment inventories, cost accounting data, or personnel training records.
• Familiarity with Navy administrative processes or technical documentation standards.
• Strong interest in supporting technical, mission-driven programs.

Why Join Trimitron Corp.?

This position offers the opportunity to contribute to mission-critical defense projects, work alongside highly skilled professionals, and engage in challenging systems engineering tasks that directly impact national security operations.

Benefits: We offer competitive pay and generous benefits including comprehensive medical insurance package, 401k with company match, employee assistance program and company paid benefits.