Administrative Assistant I, Commercial Operations, South Bend, IN

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  Provides support to management to contribute to the overall efficient operation of the department.
  
  

• Records and maintains real property liens according to applicable county and state requirements and follows for clear title in accordance with the credit approval.  


• Records and maintains collateral liens on titled collateral.


• Performs annual notification of potential buyers in order to maintain collateral perfection on crops/livestock.


• Processes lien releases in accordance with all collateral release policies, including logging and tracking status.


• Researches and prepares all applicable documentation to effectuate the release of collateral.   


• Tracks for acknowledgement of life insurance assignments and follows up semi-annually to ensure the assignments remain in place.


• Works with lenders to obtain the needed items to clear documentation exceptions.


• Provides optimum support to management through ongoing communication to assess/reassess priorities in order to meet deadlines.


• Prepares computer generated reports and information to department/division management as requested.


• Performs follow-up on all administrative details relevant for department efficiency.

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  Coordinates the efficient operations of the department/region by maintaining confidential and general files, scheduling daily tasks and performing necessary clerical duties relevant to the assigned area.
  
  


• Completes assigned reports and/or projects in a timely and efficient manner by compiling information and preparing it in final format.


• Serves as back-up to the switchboard phone and reception desk.


• Completes assigned compliance training related to the position.


• Must understand all applicable laws and regulations that apply to the position and complies with the requirements.

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  Two (2) or more years of experience in an office environment preferred.
  
  


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  Collateral perfection experience preferred.
  
  


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  Proficiency in MS Office software (ie., Excel, Word) is essential.
  
  


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  Good organizational and prioritization skills.
  
  


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  Analytical and problem-solving skills with attention to detail.
  
  


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  Able to prioritize workload and handle multiple competing tasks and demands.
  
  


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  Ability to meet deadlines by multi-tasking in a fast-paced environment.
  
  


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  Good written and verbal communication skills.
  
  

While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.