Administrative Assistant II

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant II in Los Angeles County with the following duties:

Scope will include assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintain electronic files located in shared environments; training new Timekeeping app users.

Key Responsibilities:

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor 
• Perform various administrative, clerical, data entry, and report writing tasks 
• Receive direction from immediate supervisor in completing non-routine assignments 
• Gather statistics and general data; review and combine this information into established reports for use internally 
• Scan, fax and bind documents, reports, and proposals as required 
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing 
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies 
• Distribute reports as directed by immediate supervisor 
• Originate correspondence and reports not requiring the personal attention of immediate supervisor 
• Prepare general correspondence and maintains general files 
• Answer telephone, take and relay messages, screen callers and direct calls accordingly 
• Receive, sort, and distribute mail 
• Maintain an organized work space by keeping documents and supplies properly stored 
• May represent immediate supervisor at project-related or other meetings as directed 
• Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders 
• Perform other responsibilities associated with this position as may be appropriate
• May assume other duties as required/needed 
• May be required to work beyond regular work shift as needed 
• Maybe required to work various shifts as needed 

Minimum Required Qualifications: 

• Good written and oral communication, organizational, and interpersonal skills 
• Self-starter, multi-tasker 
• Ability to bring assignments to completion independently 
• Ability to work in a high volume, dynamic team environment 
• Proven record of accomplishments of office administration 
• Flexible attitude to changing conditions 
• Accountable and dependable to follow through with tasks/project 

Education and Training Qualifications:

• High school diploma (or equivalent) and five years of relevant work experience 

• Salary Range: $46,000-$51,000
• Medical, Vision, & Dental – 100% covered for the employee*
• Life and Disability Insurance
• 10.5 days of Vacation pay (Accrued)
• 6 days of Sick pay (Available Immediately)
• 10 days of Holiday pay (9 Holidays, 1 Personal Day)
• 3% Employer Contribution 401k (After 1 year of service)
• Monthly Stipend for Cell Phone
• Laptop for work purposes