Administrative Assistant II

$22.50 - $25.88 HR/DOE

37.5 Hours per week.

Join our Team! We offer an excellent benefits package!
3 weeks vacation * 12 days sick leave * 13 holidays* medical * dental* vision* life insurance * LTD * AD&D * pension * 403b * catastrophic & accident ins * 

Housing and Essential Needs is a statewide program and Catholic Community Services has contracted with Kitsap County and works with the Washington State Department of Commerce to implement and deliver Housing and Essential Needs program in Kitsap County. DSHS clients enrolled in Housing and Essential Needs (HEN) and Aged, Blind or Disabled (ABD) are eligible to receive funding and basic needs to help them cover rental and/or utility expenses, get temporary hotel stays, obtain essential items, etc.

MAJOR DUTIES AND RESPONSIBLITIES:

Front Desk Duties

1. Greet clients at the front desk as they enter the office.
2. Answer telephone and make phone calls.
1. Provide general information.
2. Pre-screen and direct incoming clients.
3. Schedule appointments for Case Managers, and Program Manager.
4. Assist Case Manager and Program Manager with requesting and obtaining documents needed for eligibility, rental assistance payments, etc.
5. Prepare paperwork and have intake packets ready for Case Managers and Program Manager. 
6. Provide community information or refer clients to other programs.
7. Assist Program Manager with establishing connections with local resources including prospective landlords.
8. Prepare and organize client files, mail out information and documents to clients and vendors.
9. Gather and obtain and file all incoming client paperwork.
10. Data entry and filing of confidential records.
11. Enter and maintain accurate information in HMIS.
12. Provide follow up with clients who are transitioning or who have already transitioned in order to make sure outcomes are recorded accurately.

Essential Need Items

1. Track inventory, maintain forms, receive, organize and put away supplies and essential needs items including toiletries, bus passes, gas vouchers, gift cards, etc.  Break down boxes, and dispose of in dumpster or recycling bins.
2. Order supplies staying within budget provided.
3. Give out essential need items to clients according to CHG guidelines.
4. Provide documentation and reports to the Program Manager.

General

1. All employees and volunteers are responsible for safekeeping a workplace that values and supports a culturally diverse work environment.
2. Maintain the front area, lobby and bathroom in a clean and orderly fashion for the benefit of all.
3. Help to ensure strict compliance with all CHG guidelines.
4. Coordinate with other agencies especially Coordinated Entry to assure that individuals are served and prioritized based on their vulnerability score.
5. Assist in advertising the HEN program.
6. Assist in providing Case Management services for vulnerable clients who have difficulty accessing housing and resources in Case Manager’s absence.
1. Create client directed service plans.
2. Transport clients to visit housing opportunities.
3. Advocate on behalf of clients.
4. Assist clients in connecting to resources that help them overcome barriers.
7. Other duties may be assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma or Equivalent
• At least one year of experience in direct provision of social services, preferably with homeless people.
• Applicant must successfully pass required background checks prior to an offer of employment.
• Understanding of problems homeless people often face, including alcohol and drug abuse, mental illness, domestic violence, and long-term homelessness.
• Excellent written and oral communication.
• Good office computer skills, with ability to maintain complex client records.
• Commitment to working within the mission, goals and objective of Catholic Community Services.
• Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services
• Support and contribute to a creative, collaborative and respectful environment that promotes teamwork
• Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations
• Must have reliable transportation, valid driver’s license, and automobile insurance and ability to transport clients in your personal vehicle.
• Must have an acceptable driving record per CCS’ driving policy. (required to provide current driving abstract).