Administrative Assistant II - DOE Manager's Office

At Aleut Federal, we believe our mission matters as much as the job. As an Alaskan Native-owned company, we support our Shareholders—the Unangax people of the Aleutian Islands—by delivering high-quality service to federal clients and engaging in our communities. We invest in our people through mentorship, growth opportunities, strong benefits, and a commitment to diversity, inclusion, and accountability. Guided by our motto, “We are One,” we work together with a shared purpose to achieve our mission.

POSITION SUMMARY

Contractor shall provide a broad range of administrative support services to the U.S. Department of Energy, Office of Science’s (SC) Consolidated Support Center (CSC). The SC-CSC is a critical element of SC program execution and implementation capability. SC-CSC is the provider of essential business and technical support to assigned SC Site Offices, other Headquarters program sponsors, and other federal agencies. SC-CSC facilitates the delivery of remarkable discoveries, advancing technology and the understanding of energy and matter, which perpetuates the well-being of the United States. SC-CSC provides support under the ISC concept in the functional areas of acquisition and financial assistance; technical; financial; legal; workforce management; and communications. The CSC is a virtual organization comprised of the combined support capabilities of the Oak Ridge Offices.

ESSENTIAL JOB FUNCTIONS

The work scope includes, but is not limited to, the following administrative support activities:

• Quality control/assurance of all personnel security (PS) work to include local files and the completion of all Office of Personnel Management (OPM) Investigative Form 79A actions (Report of Agency Adjudication Action)


• Data input, maintenance, and accuracy of selected specialized systems to include the Central Personnel Clearance Index (CPCI), Central Tracking System – Foreign Visits/Assignments, Foreign Access Central Tracking System (FACTS), OPM Portal, HSPD-12, and E-quip databases


• Prepares and updates the status of PS reports associated with CPCI, FACTS, and E-quip systems


• Screens, reviews, and file requests for File Transfers, Extensions, Letters of Interrogatories, and forwards to senior PS Specialists for further action


• Assists in the preliminary review of identifying positions of a “high degree of trust or sensitivities”


• Assists in the preliminary review of early identification of potential “trust betrayal” (insider threat) issues

An individual must possess or obtain a DOE “Q” clearance and demonstrate at least two to three years of counterintelligence experience, or its equivalent, in the conduct of PS file reviews, recognition of CI indicators, report writing, and working knowledge of PS sensitive databases (e.g., CPCI, E-quip).

Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.

EDUCATION/TRAINING

• High school diploma or GED required.


• Advanced education in Business Administration, Human Resources, or a related field is preferred.

EXPERIENCE

• 3–5 years of administrative support experience, with a preference for supporting executive leadership teams


• Strong written and verbal communication abilities with a professional, polished style


• Proficient in computer systems, including Microsoft Office (Word, PowerPoint, Excel, Outlook), database tools, and document control systems


• Skilled at prioritizing tasks, managing multiple responsibilities, and meeting deadlines


• Familiar with standard office equipment such as fax machines, copiers, scanners, and shredders


• Outstanding interpersonal and communication skills


• Highly organized with strong attention to detail


• Capable of working effectively both independently and as part of a team

Special Requirements:

• An individual must possess or obtain a DOE “Q” clearance


• Demonstrate at least two to three years of counterintelligence experience, or its equivalent, in the conduct of PS file reviews, recognition of CI indicators, report writing, and working knowledge of PS sensitive databases (e.g., CPCI, E-quip).

SKILLS/ABILITIES

• Advanced critical thinking and analytical skills, with the ability to evaluate complex information and develop strategic, solution-oriented recommendations


• Highly developed interpersonal and communication skills, fostering effective collaboration across diverse teams and organizational levels


• Demonstrated ability to build and maintain strong working relationships with internal stakeholders, clients, and external partners


• Exceptional organizational and project management capabilities, with a focus on prioritization, efficiency, and achieving high-impact outcomes


• Strong adaptability and resilience, effectively navigating shifting priorities and dynamic work environments


• Results-driven with a high level of initiative, accountability, and commitment to supporting organizational success

Aleut offers the following benefits to eligible employees:

• Health insurance


• Dental/Vision insurance


• Paid Time Off


• Short- and Long-Term Disability


• Life insurance


• 401k and match

Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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