Administrative Assistant III

Description

Summary/Position Overview:

This role requires a proactive and organized individual who can effectively manage multiple tasks, maintain a high level of accuracy, and communicate effectively with various stakeholders. The ideal candidate is detail-oriented, tech-savvy, and passionate about supporting the ministry's mission to reach people with the Gospel and help believers grow in their Bible knowledge.

Key Responsibilities:

Operational Support:

· Assist in coordinating day-to-day office operations, including scheduling meetings, managing calendars, and preparing meeting agendas and feedback reports.

· Support event planning and logistics for ministry activities, events, and workshops.

· Maintain office supplies inventory and coordinate with vendors for necessary orders.

· Manage databases, including donor, volunteer, and membership records, ensuring accuracy and confidentiality.

· Assist with financial documentation, including processing invoices and expense reports.

· Manage timelines and approvals for projects, ensuring accuracy and alignment with the ministry’s messaging.

· Assist in compiling and distributing testimonials and reports.

General Administrative Duties:

· Serve as a point of contact for internal and external communications, directing inquiries to the appropriate team members.

· Prepare reports, presentations, and other documents as requested.

· Manage confidential and sensitive information with discretion.

· Provide support for special projects and initiatives as assigned.

· Assist in developing and implementing office procedures and systems to improve efficiency.

· Maintain payroll, vacation days, and personal days for assigned teams. 

· Assist with calendaring and scheduling of meetings. 

· Pick up mail from the mailroom and distribute. 

· Maintain schedules and ensure timely delivery of content to partners.

· Track performance metrics and assist in reporting results.

· Assist in budget preparation, revisions, reports, & ongoing accountability of current budget expenses. 

· Assist with financial documentation, including coding, processing invoices and expense reports.

· Maintains electronic files, databases.

· Collects reviews and analyzes data as needed.

· Perform other administrative duties as requested.

Digital and Social Support:

· Assist with managing content schedules and publishing across digital platforms.

· Provide support for online events, webinars, and digital campaigns.

· Maintain digital asset libraries and assist with content updates.

· Assist in creating, scheduling, and monitoring social media content across multiple platforms.

· Track engagement metrics and assist with reporting to optimize content strategies.

· Respond to follower inquiries and engage with the online community.

Requirements

Knowledge, Job Requirements and Qualifications:

A ministry mindset and understanding of Inspiration's mission are imperative for this position. 

Must demonstrate strong proficiency with MS Office applications and effectively track data and build processes. Must be detail oriented as it relates to the accuracy of data. 

· Sound, biblical Christian faith, and evidence of spiritual maturity. Must have experience in ministry and be able to understand the implications of God's Word and apply it on a consistent basis.

· Bachelor’s degree or related experience.

· High level of discretion and confidentiality.

· Ability to work independently and as part of a team.

· Strong organizational and multitasking skills with an ability to prioritize tasks.

· Strong verbal and written communication skills, as well as the ability to collaborate effectively with internal teams and external organizations.

· Ability to interact effectively with senior management.

· High level of proficiency in Microsoft Office Suite. 

· Knowledge of social media management tools a plus.

· Familiarity with content management systems and digital communication platforms.

· Passion for supporting ministry work and aligning with the mission of spreading the Gospel.

· 5+ years of experience in industries directly connected to the functions related to the primary duties and responsibilities of this position.

· Ability to represent the brand voice/image appropriately via all forms of communication.

· Project management skills with the ability to manage multiple projects simultaneously.

· Excellent communication and interpersonal skills.

· Knowledge of copyright laws and ethical standards in media production is a plus.

· Ability to work under pressure and meet tight deadlines.

· Strong analytical and quantitative skills.

· Ability to think outside the box.

· Works efficiently and accurately under pressure.

· Can-do attitude and ability to positively implement change.

· Strong planning, organizational, and prioritization skills.

· Initiative-taker with the ability to manage own workflow and assist in the workflow of others to meet deadlines while responding to frequent demands of multiple customers.

· Ability to work in a rapidly changing and growth-oriented environment with changing priorities and developing opportunities.