Administrative Assistant III

The Administrative Assistant plays a key supportive role by providing support to managers, other, and varying office visitors by handling a variety of tasks. The Administrative Assistant must be professional, positive, self-starter, organized, and accurate. This position will include scheduling meetings/events, data entry, credit card reconciliation, travel coordination and maintaining files.

Duties and Responsibilities

1. Manage and coordinate General Managers and Project Directors project schedules, calendars, and meetings (including agendas and meeting notes).
2. Manage special projects and workflow; meet target due dates.
3. Review, proofread, and prepare routine correspondence and documents (letters, memos, reports).
4. Handle confidential materials and communications with professionalism and discretion.
5. Maintain organized filing systems for critical executive and company documents.
6. Arrange and coordinate domestic travel.
7. Plan and coordinate meetings, events, and related logistics.
8. Prepare expense reports, reconcile company credit cards, and perform account reconciliations.
9. Provide superior customer service to internal and external customers.
10. Perform heavy data entry (e.g., timecards, field reports, labels) and maintain accurate records.
11. Create, maintain, and manage Excel spreadsheets and other administrative tracking tools.
12. Maintain office and facilities operations, including coordinating general administrative needs.
13. Prepare, track, and manage permits and inspections; perform occasional travel to permitting offices as required.
14. Provide general administrative support to managers and project teams; perform additional duties as assigned.

High school Diploma/GED or Associate’s in Business Administration or related field

Microsoft Office Specialist Certification (preferred)

3-5 years experience in administrative assistant experience

High level of accuracy in written communication

Meeting Coordination and Note taking

Salary range for this position is $65,000-$75,000 annually. 

Opportunity for a discretionary year-end bonus.

401k with a 40% employer match (up to federal limit.)

Please find more information on our compensation package here.

https://ecpowerslife.com/wp-content/uploads/2026/02/EC-Benefit-Summary-Applicants.pdf

In addition to significant career growth opportunities, full-time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

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EC Electric is an Equal Opportunity/Affirmative Action Employer and supports a drug free workplace program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or characteristics, protected veteran status, or other protected classifications in accordance with federal law.

“Know Your Rights” labor poster click the link below for additional provision under this federal mandate.

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

EC Electric participates in E-Verification. Click the below links for more information.

E-Verify Participation Poster English and Spanish

E-Verify Right to Work

Applicants with disabilities may request accommodation to complete the application and selection process. If you require any accommodations, please reach out to Human Resources at [email protected].

Learn more about our company, visit our website at: www.ecpowerslife.com. CCB# 49737