Administrative Assistant III

KBH | Richland, WA | Employment Type: Contract

Administrative Assistant III

About Us
KBH Industrial is a trusted resource for utilities and channel partners across the energy and industrial sectors, providing project management, project controls, senior consulting, and specialized technical support. Founded on the principle of people-first, honesty, collaboration and safety, KBH places skilled professionals in critical individual roles, working side by side with client teams to deliver deep expertise and dependable results.

Job Summary
We are seeking an Administrative Assistant III to join our team. In this role, you will be responsible for performing advanced, diversified, and confidential administrative duties with minimal supervision. You will provide day to day support to management and department staff, including word processing, recordkeeping and filing, arranging meetings, answering phones, directing visitors, and scheduling.

Key Responsibilities

• Maintain documents in accordance with recordkeeping requirements
• Prepare travel authorization and expense forms and coordinate travel arrangements per travel procedures
• Monitor department personnel qualifications to ensure they are properly maintained
• Facilitate new staff onboarding, including supplies, equipment, and office orientation
• Schedule performance appraisals and prepare personnel related paperwork and records
• Prepare reports, correspondence, and presentations, often confidential, for senior management and the board
• Receive and direct in person and phone inquiries, including the must answer line, serving as a first point of contact
• Distribute department mail and faxes daily, monitoring for sensitive items such as Department of Labor allegations and alerting appropriate staff promptly
• Maintain office supply inventory and place special orders within budget or as approved
• Coordinate department facility and equipment needs such as furniture, printers, and work orders
• Serve as department subject matter expert for the AR system: generate ARs, prepare weekly reports, and track actions to timely closure
• Coordinate dispositioning of AR CF CRs
• Design and maintain the department's corporate SharePoint site
• Initiate contract requisitions and changes, and coordinate annual funding of all CF contracts
• Serve as credit card custodian and reconcile monthly billing
• Register staff for training
• Other duties as assigned

Qualifications & Skills

• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Access
• Strong administrative, organizational, planning, and time management skills
• Ability to handle complex projects, tight schedules, and work under pressure
• Detail oriented, with sound judgment and problem solving ability
• Strong written and oral communication and interpersonal skills
• Knowledge of general to advanced office management techniques, including spelling, grammar, punctuation, and use of standard office equipment

Required Education and Experience
Candidates must meet the following qualifications:

• High school diploma or GED with a minimum of five years of progressive administrative experience, including leadership responsibilities and independent decision making authority
• Record of professional development, such as courses taken for job enhancement or career growth

Required Abilities and Skills
Candidates must demonstrate the following:

• Ability to handle sensitive and confidential information professionally and with discretion
• Ability to take initiative and act independently with minimal supervision
• Ability to work effectively with management, staff of various organizations, and senior management
• Ability to prepare documents using Microsoft Office and information management tools such as Action Tracking
• Proper professional office etiquette
• U.S. citizenship required
• Ability to obtain a Blue Badge site access credential
• Onsite only, no remote work
• May be authorized for business travel by the client's technical representative

Assignment Details

• Duration: November 9, 2026 to April 30, 2027
• Schedule: 4 x 10s, Monday through Thursday
• Pay: $20.61 to $31.50 per hour
• Per diem: Not available

Benefits
KBH offers a comprehensive benefits package, including medical, dental, and vision coverage, paid parental leave, a 401(k) program, and other employee perks to support your health, financial security, and work-life balance.