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Administrative Assistant III (No Interviews/Onsite)

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Job Description - Administrative Assistant III (No Interviews/Onsite)



 

Job Code: AZ 7959
Job Title: Administrative Assistant III (No Interviews/Onsite)
Client Job ID: N/A
Location: 1300 West Washington Street, Ste. 220, Phoenix, AZ 85007
Duration: Until 03/03/2026
Rate: $18/hr on W2 (All Inclusive) or $19/hr on 1099
Positions: 1
Closing Date: 08/28/2025 @ 3 PM
Shift: Monday–Friday, 7 AM – 4 PM (40 hours/week)
Local Only Candidates 



About the Role: 


SOAZ – Requisition #7959 – AZCC – Safety Division is seeking an Administrative Assistant III (Onsite).
No interviews will be conducted for this position. 


As the backup front-desk receptionist for the Safety Division, you will handle public inquiries, including critical safety incident reports for railroad and pipeline systems. You’ll review inspection and incident reports, ensure accurate data entry into our database systems, and generate reports as needed. Additional duties include proofreading and formatting documents, coordinating industry training, scheduling inspector travel, managing timekeeping, and maintaining inventory for the division. 



Key Responsibilities: 



  • Answer public phone calls and record safety incident reports.



  • Review, proofread, and format official documents and letters.



  • Coordinate training classes and schedule inspector travel.



  • Manage timekeeping for division staff and maintain inventory.



  • Ensure accurate and timely data entry into systems.



  • Learn and apply laws, rules, and policies related to assigned duties.





Required Skills:
 

  • Intermediate computer proficiency (Microsoft Word, Outlook, Excel).



  • Strong organizational, multitasking, and project coordination skills.



  • Professional phone demeanor and ability to handle stressful situations calmly.





Preferred Skills:
 

  • Data entry experience.



  • Experience handling incoming phone calls professionally.






Compensation: $18.00 per hour






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