Administrative Assistant in Skilled Nursing Center

Under Limited supervision, the Administrative Assistant provides administrative and clerical support for the Health Center.  Prepares various documents including letters of correspondence; maintains an administrative filing system. Assists with the process of invoices payment, supports various meetings by scheduling and taking meeting minutes, reviews and maintains attendance and timekeeping records; and supports preparing the facility staffing schedule. As a representative and team member of the company, this position is expected to present oneself in a manner that reflects professionalism and ensures resident satisfaction. 

Pay range: $22-$28/hr depending on experience 

Schedule: Monday-Friday 8:00am-4:30pm

The following duties are normal for this position. These are not exclusive or all-inclusive. Other duties may be required and assigned. 

Work Duties

• Act as a liaison between department Supervisors and Residents for coordination of services;


• Prepares letters of correspondence, memorandums, reports, forms, etc.;


• Send out notices for meetings;


• Creates agendas, prepares minutes and distributes reports and materials for various meetings as required, using appropriate software;


• Maintains confidentiality of information in conformance with HIPAA regulations;


• Assists with maintaining records;


• Supports the Staff Developer in verifying and tracking team member licenses, certifications, CPR credentials, Orientation, skills fair participation and other and Educational requirements


• Supports the Scheduler in creating monthly work schedules for the nursing department which includes; Taking scheduling requests. Calling team members to help fill vacate position 


• Organizes and manages an administrative filing system to maintain federal and state regulations and other required administrative documents;


• Assists with administrative audits, databases, and spreadsheets using appropriate software for quality improvement projects;


• Maintains confidentiality as required;


• Punctual and regular in attendance;


• Performs related essential duties as required.


• Concur Card Management


• Resident Communications- Cubigo, Social Media Management


• Customer Service


• Board Communication and Meeting Presentation Prep


• Collaborates with Departments for Events Management


• Support daily operations of the health center by providing coverage and back up for the activities department, work with the onsite beautician, cover concierge desk, interacts with residents daily.


• Assists with the process of Invoice payments; obtain W-9 and submit invoices for payment in papersave. May assist with other financial needs.

Skills

• Advanced computer proficiency, including experience using multiple software applications, electronic record systems, Microsoft Office, and web-based platforms. 


• Exceptional internal and external communication skills including reading, writing and conversing in English


• Decision making and problem solving skills


• Reading, writing and conversing in English effective verbal and listening


• Excellent time management skills


• Experience in Social Media Management

MINIMUM REQUIREMENTS

Education:

• High School diploma or equivalent


• Some college coursework or vocational school courses emphasizing clerical skills including transcribing, alphabetizing, filing, word processing, spreadsheets, tables and scheduling;

Experience/Training

• At least one year of clerical experience, or any equivalent combination of training and experience which provides the required skills, knowledge and abilities.

What's in it for you? 

At HumanGood, we’re driven by purpose—reimagining senior living and creating communities where older adults can thrive. When you join us, you’re part of something bigger, making a meaningful impact in the lives of residents every day. Build your future where you’re supported — you’ll have the total rewards you need to build a confident, secure life for you and your family. Count on a compensation package that maximizes your health, wealth and well-being. And adds up to 40% in value to your base compensation.

We offer a comprehensive range of benefits and perks to support you, including*:

• Health, Dental and Vision Plans- start the 1st of the month following your start date


• 20 days of paid time off (increases with years of service), plus 7 company holidays


• 401(k) with up to 4% employer match and no waiting on funds to vest


• HSA option with employer contribution


• Tuition Reimbursement and continuing education programs


• $25/line unlimited cell phone plan (plus taxes and fees)


• Cell Phone Stipend


• 5-star employer-paid employee assistance program

*Please Note: Benefit eligibility is determined by employment status and regularly scheduled hours.

And as team members support residents, HumanGood supports team members. Here, you'll have the benefits and compensation you need to build a secure life for your family, and real opportunities to grow in your career, gain leadership skills and develop personally. Join us. You'll make a difference by helping our team members and our residents realize their full human potential. Learn more at www.HGcareers.org