Administrative Assistant - Innovative Company

BCforward is currently seeking highly motivated Administrative Assistant for an opportunity in Phoenix, AZ

Position Title: Administrative Assistant

Location: Phoenix, AZ

Anticipated Start Date: ASAP

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 12 Months Contract

Job Type: FULL TIME Contract

Pay Range: [17.00/hr.] – [18.00/hr.]

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

Job Description

Client is seeking an experienced and highly motivated individual to join our team as an Executive Staff Assistant. This position is set in a hybrid work environment with assigned in office and remote days that may be adjusted due to workload requirements. Under general supervision of the Finance Administrator, this position works independently performing a wide range of complex and confidential administrative duties of considerable difficulty, including coordinating and tracking all critical and time sensitive actions from stakeholders that range from top tier client leadership to the Governor’s Office and the State Legislature; gathering fiscal and policy information associated with Correspondence Control request; writing comprehensive and accurate minutes for all leadership level meetings; gathering high volume Federal Expenditure Report documentation for review, approval and cataloging; submitting and monitoring all purchase request and coordinating with Division Business Administrators; managing conference room calendars; managing the Finance Administrator and Financial leadership calendars; and telecommuting schedules for all staff; arranging all training and travel needs while creating and maintaining the associated standard work; reviewing and updating internal organization charts; developing and communicating administration policy and procedure; and coordinating logistics for staff on-boarding and off-boarding with the hiring supervisors, IT, Payroll and Human Resources.

Skills:

·         Completing difficult analytic work; written and verbal communication; provide technical assistance and guidance, as requested; set priorities and manage a diverse range of administrative functions; problem solve various issues and execute independent judgement, responds to internal and external customers; coordinating administrative matters between organizational units; interpreting and explaining rules, regulations and functions; prioritizing workflow; researching and correcting errors, using computers, including internet-based applications and productivity software applications, such as Microsoft Office and Google Suite.

Experience:

·         A Bachelor's degree in a field appropriate to the assignment from an accredited college or university and three to five years of progressively high-level executive or administrative responsibility with senior level management. Experience in State government preferred.