Administrative Assistant / IT Support Specialist

St. Peter the Apostle Parish, located in Union Bridge, MD, seeks candidates for an Administrative Assistant / IT Support Specialist. The Administrative Assistant / IT Specialist will provide support and receptionist services for the parish office along with technology, and hall rental support.

Essential Functions

• Welcome and direct visitors; answer telephone calls appropriately; retrieve and return or route messages; answer routine questions to assist other staff, volunteers, parishioners and prospective parishioners cordially and with extraordinary hospitality.


• Responds to phone/in-person requests by providing general information regarding parish registration, faith formation programs, sacramental programs, food pantry donations, etc.


• Handles requests for Mass Cards and assists in maintaining database for Mass Intentions.


• Assists in distributing incoming mail for staff.


• Composes and types correspondence as requested; performs basic administrative and clerical duties which would include thank you for memorial/monetary donations


• Inputs data into Ministry Platform, updating parish census information when needed, parish registrations, funerals, weddings, etc.


• Records information in official sacramental registries for baptisms, First Communion, Confirmation, Marriages and Funerals.


• Prepares sacrament certificates and sponsor certificates on request and either gives the certificates to the requestor directly or send the certificate via regular mail


• Helps to organize and complete the yearly Mass count


• Assists in the preparation of mass mailings, special liturgical programs, etc.


• Schedules and arranges baptisms by helping parents to select a date, obtains the necessary information for the baptismal registry, prepares baptismal certificates, obtains sponsor certificates, and delivers paperwork to church.


• Prepares a schedule for the money counters every six months and arranges subs if necessary. Organizes new teams and additional team members if needed.


• Coordinates the unlocking and locking of doors for parish ministries and social events to ensure the safety and security of people and property


• Assists the office manager in the maintenance of the parish calendar, church calendar, and wedding and funeral calendar.


• Helps to coordinate hall rentals to third parties, which includes the showing of the two different halls, the signing of a contract, obtaining a floor plan set up and insurance


• Provide prioritized technical assistance and support for staff with Microsoft Office 365 Tenant and associated tasks and Windows 11.


• Run diagnostic tools to detect any hardware or software issues and maintain current updates for virus protection.


• Maintain confidentiality about the information being processed, stored or accessed by the network.


• Performs other duties as requested.

Position Qualifications

• Prior receptionist and/or administrative assistant experience in a professional work setting required.


• Ability to project a courteous, warm and welcoming, and empathetic image to the public and to all constituents, whether on the telephone or in person


• Excellent verbal and written communication skills


• Thorough knowledge of computers, especially Microsoft Office 365.  Willingness to learn the Archdiocesan software, Ministry Platform. 


• General knowledge of the Catholic Church, including Sacraments. Ability to support the Mission of the Catholic Church and to embody it in all interactions with others.


• Ability to establish and maintain effective working relationships with supervising personnel, coworkers, parishioners, representatives from all levels of the church, civic organizations, business professionals and the general public


• Ability to maintain confidentiality and professional demeanor in all situations

Pay Rate:  $17.50, Hourly

Benefits

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/