Administrative Assistant IV

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant IV in Los Angeles County with the following duties:

Essential Responsibilities:

• Prepare written materials and correspondence.
• Manage calendars for project supervisors and inspection staff.
• Coordinate meetings, prepare agendas, and take meeting minutes.
• Copy and scan documents as needed.
• Maintain project logs and documentation.
• Handle phone calls, greet visitors, and assist them.
• Support communication with project supervisors and inspection staff for document control.
• Track financial documents for budgeting.
• Manage office duties and support inspection staff, including office supplies.
• Serve as a liaison between inspectors and project management/document control.
• Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
• Organize filing systems from pre-construction to project close-out.
• Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements.
• May assume other duties as needed.

Minimum Required Qualifications: 

• Minimum of 10 years experience as an administrative assistant
• Excellent written and oral communication skills
• A working knowledge of standard policies and procedures on complex capital public works projects is preferred

Education:

• Post-Secondary Education

 Hardware/Software Knowledge:

• Proficient in Microsoft Office Suite and Bluebeam
• Knowledge of Project Management Information Software used for Inspection/document control (i.e. PM Web, Adobe Pro, etc.)

• Salary Range: $74,000-$79,000
• Medical, Vision, & Dental – 100% covered for the employee*
• Life and Disability Insurance
• 10.5 days of Vacation pay (Accrued)
• 6 days of Sick pay (Available Immediately)
• 10 days of Holiday pay (9 Holidays, 1 Personal Day)
• 3% Employer Contribution 401k (After 1 year of service)
• Monthly Stipend for Cell Phone
• Laptop for work purposes