Administrative Assistant- Japanese Language - Fast Hire

GENERAL POSITION SUMMARY

This position is responsible for performing a range of administrative and basic accounting functions and for offering various bi-lingual support to Management and Japanese visitors (bi-lingual not essential).

ESSENTIAL JOB FUNCTIONS

Provides Administrative Support including IT Support for the company.

• Provides  administrative support to President, General Manager and Project Managers;
• Manages the writing and distributing documents and other correspondence (to contractors, vendors, internally, etc);
• Distributes the  mail and faxes when necessary; \
• Accurately files and maintains documents;
• Maintaining and modifying data;
• Orders and maintains office supplies and equipment;
• Researches, communicates and negotiates with vendors for best prices;
• Plans office activities and events;;
• Assists with IT security maintenance and computer maintenance and documentation as needed for the company and by assisting Management on other administrative fu

Provides General Accounting Support for the company

• Supports the preparation of monthly reports for all ongoing projects based on work in progress cost percentage basis by means of QuickBooks and excel; and
• Supports management with entry to Accounts Payable and Accounts Receivable in QuickBooks.

Support Management and Japanese Visitors with Various Arrangements.

• Provides  translation support;
• Coordinates travel arrangements (hotel, rental car and flight reservations, etc);
• Researches and negotiates  various travel related services (i.e. corporate rates for hotels, insurance for cars, etc);
• Arranges for apartments, car leases, etc.  for longer term visitors;
• Advises visitors on various local issues and problems; and by recommending local places to visitors for business and personal needs

EDUCATION

Associate degree or equivalent and/or two to four years related experience or equivalent combination and experience.