ADMINISTRATIVE ASSISTANT - Jefferson County

Provides office support by implementing administrative systems, procedures, policies, and monitoring administrative projects. The ideal candidate will have a strong work ethic and keep their work neat and organized. She/he will only pass on quality information to others. He/she will be self-motivated and trustworthy.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and assists visitors with their needs.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Prepares agendas and schedules for meetings, as needed.
• Records and distributes minutes or other records for meetings.
• Maintain and update a variety of spreadsheets to keep data and information up to date.
• Performs other related duties as assigned.

 Required Skills/Abilities:

• Strong computer skills including proficiency in Microsoft Outlook, Word, Excel, PowerPoint, etc.
• Exceptional organizational skills, with the ability to multi-task, perform under pressure, and manage multiple deadlines.
• Outstanding written and verbal communication skills with strong attention to detail and a positive attitude.
• Must be a motivated self-starter, capable of working independently and as part of a team.
• Excellent follow-up skills: e.g., obtaining missing paperwork or checking in with people to keep a project moving forward.
• Must have strong analytical skills and be able to problem solve.
• Must be adaptable and flexible while working in cooperation with multiple people.

Education and Experience:

• Degree preferred, but not required.
• Three to five years of experience in an administrative role.

Judevine Center for Autism does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. If you have a disability under the Americans with Disabilities Act or a similar law and you wish to discuss potential accommodations related to applying for employment at our agency, please contact us at (314) 282-3974.