Administrative Assistant - Join a Leading Company

Our client who is a leader in biopharmaceuticals located in King of Prussia PA is currently seeking a hybrid Admin Assistant.

Location: King of Prussia Hybrid
Max Pay: $ 26.84 per hour W2
Contract Duration: 12 Months

Position Overview:

The Administrative Support Specialist provides comprehensive administrative and secretarial support to the Senior Directors of Quantitative Clinical Sciences & Reporting (QCSR) and their teams. This role manages calendar activities, facilitates meeting readiness, arranges travel logistics, and oversees departmental budget and expense management. Additionally, the position coordinates global QCSR meetings and handles special project-related meetings, while ensuring confidentiality and professionalism in all interactions.

Main Responsibilities and Accountabilities:

• Provide diversified administrative support for the management of the global Clinical & TA Strategy group within Quantitative Clinical Sciences & Reporting. Offer direct support to Senior Directors based in KOP and assist remote team members as necessary.
• Manage Senior Directors' calendars, schedule appointments, and ensure meeting materials availability. Assist in prioritizing tasks and tracking deliverables. Attend QCSR Leadership Team meetings, plan agendas, and take meeting notes.
• Coordinate local and global travel arrangements for Senior Directors, including itinerary management and preparation of travel-related documents. Ensure timely expense reporting and processing, particularly for international travel requests across CSD.
• Plan and execute special projects and events, such as Global QCSR meetings and project meetings. Coordinate logistics, including venue arrangements, catering, invitations, and travel coordination for both internal and external participants. Monitor and manage event budgets.
• Support the development of monthly reports, including data collection and report generation for departmental metrics. Initiate purchase requisitions, payment requests, and other necessary forms. Maintain spreadsheet databases as required.
• Prepare and submit expense reports for Senior Directors. Reconcile corporate credit card accounts and assist in compiling department budgets and quarterly forecasting.
• Distribute organizational announcements in a timely manner to relevant stakeholders.

• Assist in the onboarding process of new hires reporting to Senior Directors based in KOP. Collaborate with other departmental administrative assistants to facilitate onboarding for all new KOP hires within Clinical R&D.
• Manage the implementation of legal contracts and agreements generated by Senior Directors. Obtain signatures from relevant parties and maintain files for future reference.
• Represent QCSR professionally on a global level, interacting with other departments with a high level of confidentiality. Organize and maintain confidential and time-sensitive materials and files.

Education:

• High school graduate, with some college or secretarial school education. AA / AS degree is a plus.

Experience:

• 7-10 years of executive administration experience.

Competencies:

• Proficiency in PC applications, including Word, Excel, and PowerPoint.
• Ability to handle highly confidential and sensitive information.
• Strong problem-solving, interpersonal, oral and written communication, planning and organizing, quality control, adaptability, and dependability skills.
• Additional Comments:
• This job description is compliant with GxP requirements and serves as a reference during Health Authority Inspections and Audits. For inquiries related to HR matters (e.g., salary), refer to the relevant position description available at Human Resources.

Benefits:

We put our Ambassadors first. When it comes down to it, we know we can't fulfill our Promise to our business customers without your commitment. You represent our organization while on assignment. In return, we do our best to show our commitment to you. Our Ambassador Benefits package includes: Medical, dental and vision coverage. It also includes 401k, sick time, holiday and much more. We are an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.