Administrative Assistant - Legal Job ID 2071

Description

About the Role
A. M. Castle & Co., a specialty metals distributor, is looking for a highly organized Administrative Assistant to support our Legal Department. You’ll keep the department’s work moving: tracking deadlines, managing records, processing invoices, and coordinating projects across the company. No legal background is required. We’re looking for someone with strong administrative skills, great follow-through, and sound judgment with confidential information.

 Compensation: $20 - $22/hr

What You’ll Do 

• Keep company policies and compliance training programs organized and on schedule, including tracking employee completion and maintaining records.
• Coordinate policy updates by routing drafts for review, tracking approvals, and keeping the policy library current.
• Process and track invoices from outside law firms in our legal billing system (we’ll train you on it), and keep project files up to date.
• Manage the calendar of annual business filings, licenses, and registrations, and make sure everything is submitted on time.
• Track department spending against budget and prepare simple reports.
• Help maintain the company’s records retention program: what we keep, for how long, and when it can be disposed of.
• Maintain department databases and files so information is accurate and easy to find.
• Take on other administrative projects that support the department and the business.

What You Bring 

• 2+ years of administrative, office coordination, or project support experience.
• A strong sense of organization. You track details and deadlines without being reminded.
• Reliable follow-through. When something lands on your desk, it gets done.
• Discretion and professionalism with confidential and sensitive information.
• Comfort with Microsoft Office, especially Excel and Outlook, and willingness to learn new systems.
• Clear written and verbal communication, and comfort working with people at all levels, including senior leaders.

Nice to Have 

• Experience processing invoices, tracking budgets, or working with billing systems.
• Exposure to compliance, records management, or a regulated environment.

We are an Equal Opportunity Employer

Please view Equal Employment Opportunity Posters provided by OFCCP

Company Overview: Founded in 1890, A. M. Castle & Co. is a global distributor of specialty metal and plastic products and supply chain services, principally serving the producer durable equipment, oil and gas, commercial aircraft, heavy equipment, industrial goods, construction equipment, retail, marine and automotive sectors of the global economy. Its customer base includes many Fortune 500 companies as well as thousands of medium and smaller-sized firms spread across a variety of industries. Within its metals business, it specializes in the distribution of alloy and stainless steels; nickel alloys; aluminum and carbon. Together, Castle operates service centers located throughout North America, Europe and Asia.