Administrative Assistant ll

VSC Fire & Security delivers integrated, cutting-edge fire protection, life safety and security solutions, including fire suppression and detection systems, fire sprinklers, alarms and security systems.

The company was founded in 1958 on quality craftsmanship and exceptional customer service, with integrity and reliability at the center of everything we do. As the premier provider of fire protection and life-safety solutions across the Southeast, VSC Fire & Security provides every customer with comprehensive solutions through outstanding design, efficient installation, reliable service and repair, and thorough inspections.

VSC Fire & Security in Charleston, South Carolina is seeking candidates for the position of Administrative Assistant II.

 What we offer:

• Excellent pay $19.00 - $29.00 and up based on experience


• Overtime eligible


• Paid vacation and company holidays


• Medical, dental and vision insurance options for you and your family


• Health Savings Account (HSA) or Flexible Spending Account (FSA)


• Company paid life insurance for full time employees


• Employee apparel program


• Company paid long term disability insurance


• Bonus for referring new employees


• Parental leave for full-time employees


• Employee Assistance Program (EAP)


• Opportunities for training and advancement

 What you need:

• Three to five years of proven experience in an administrative role supporting senior executives.


• Ability to work independently and collaboratively in a fast-paced environment to include tasks such as: multi-line telephone consoles, operate office equipment, accounting software packages, accurate data entry, payroll hours, employment application process, injury reports, and ordering.


• Lead and supervise administrative projects and initiatives, ensuring their successful execution.


• Ability to work independently and collaboratively in a fast-paced environment.


• Attention to detail and accuracy in completing tasks.


• Professional and friendly demeanor.


• Ability to follow written and verbal instructions.


• Exceptional attention to detail and communication skills.


• Eagerness for professional development and growth.


• Ability to pass various background checks.


• Desirable (but not required):




• Experience in the construction industry.

 What you will do:

• Lead the establishment and maintenance of project files for each contract using specialized software tools.


• Conduct thorough reviews of contracts to ensure accuracy and completeness of all required information.


• Supervise the production of progress billing reports for works in progress.


• Oversee the posting of payments received and diligently manage accounts receivable, addressing overdue payments.


• Personally engage with key clients to ensure the timely settlement of receivable accounts.


• Develop and implement refined collection procedures for delinquent accounts, optimizing recovery rates.


• Strategically manage the processing of purchase orders and maintain an advanced materials database for precise inventory tracking.


• Implement process improvements to enhance the accuracy of materials receipt and streamline record-keeping.


• Collaborate with corporate Accounts Payable staff to facilitate efficient invoice approval and payment processes.


• Provide expert-level customer service interactions, acting as a primary point of contact for escalated matters.


• Utilize advanced telephone solicitation techniques and written communication scripts to address complex client needs.


• Craft sophisticated business correspondence using industry-standard models.


• Maintain meticulous records of all telephone correspondence, rebilling activities, and other critical communication.


• Offer specialized support to Managers and Field Supervisors by producing detailed proposals and reports.


• Demonstrate exceptional problem-solving skills when faced with challenging situations, offering innovative solutions and guidance to others.


• Responsively address diverse requests from corporate accounting, human resources, or senior management, demonstrating a high level of autonomy.


• Lead the preparation and presentation of new employee paperwork, including benefit enrollment, and manage employee enrollment changes with precision.


• Serve as a knowledgeable resource for employee inquiries regarding paychecks, benefits, and other employment-related matters.


• Spearhead the coordination of pre-employment and incident-related drug screens, ensuring compliance and accuracy.


• Exhibit unwavering commitment to maintaining the confidentiality of sensitive company and employee information.


• Take charge of acquiring immediate information for all work-related incidents and expertly prepare comprehensive reports for First Report of Injury submissions to insurance carriers, Safety Director, and Human Resources.

VSC Fire and Security is a drug free workplace.

Equal Opportunity Employer

We look forward to hearing from you!

www.vscfire.com