Administrative Assistant - Maintenance

Salary :

$21 - 23 hourly

Company : Capital Property Solutions

Job Type : Full Time

Columbus, Oh

Number of Applicants

000+

Let AI Supercharge Your Job Hunt!

JobCopilot scans 500,000+ company career sites daily to find jobs for you

Never miss an opportunity Save hours by auto-filling applications forms Land more interviews with tailored applications

Activate JobCopilot

Job Description - Administrative Assistant - Maintenance

Behind every well-run community is a maintenance team that stays organized, responsive, and informed. At Capital Property Solutions (CPS), this role is the anchor that keeps our Maintenance Department running smoothly day in and day out.

As the Administrative Assistant - Maintenance, you’ll be the central point of connection between homeowners, technicians, vendors, and leadership. You’ll bring order to incoming service requests, keep technicians on track, and ensure communication is handled with urgency, professionalism, and care. This is a hands-on, in-office role for someone who thrives on organization, problem-solving, and being the person everyone relies on.

If you enjoy staying one step ahead, juggling multiple priorities, and keeping operations moving without missing a beat, this role was built for you.

What We Offer

We believe strong operations start with strong support. At CPS, we invest in our people and recognize the impact they make every day.

This is a full-time position (M-F, 8:00 am-4:00 pm) with an hourly rate of $21-$23, plus a comprehensive benefits package that includes:

Dental, vision, and life insurance
401(k)
Health Savings Account
Credit union membership
11 paid holidays
Paid vacation, sick, and wellness time
Career advancement and internal promotion opportunities
Employee recognition programs and performance incentives

What You’ll Do

Manage and distribute daily, routine, and after-hours maintenance work orders using department software
Serve as the primary in-office point of contact for homeowners, technicians, vendors, and leadership
Coordinate scheduling, bill-backs, bids, and service documentation to keep jobs moving efficiently
Order, track, and maintain inventory of maintenance parts, uniforms, and department supplies
Support department communication through service notices, flyers, door tags, and vendor coordination
Track and maintain fleet maintenance schedules
Provide administrative support, including clerical tasks, scheduling “Lunch-and-Learn” sessions, and supporting Google review initiatives

What You Bring

A proactive, self-starting approach with the ability to work independently
Strong organizational skills and the ability to manage multiple priorities at once
Professional, clear communication skills when working with homeowners, technicians, vendors, and leadership
Confidence using office software (Microsoft Office, Google Workspace, Excel) and learning the work-order system
A detail-oriented mindset with strong follow-through and accountability

Original job Administrative Assistant - Maintenance posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

Auto-Apply to Similar Jobs

Share Job

Get your Resume Reviewed for Free

Automate Job Applications for Similar Jobs

Auto-Apply to Administrative Assistant Jobs with your AI JobCopilot

Auto-Apply with AI

Similar Administrative Assistant Jobs in the US

Get your Resume Reviewed for Free

Email address

Why are you reporting this job?

I think it’s a discriminatory or offensive

I think it’s fraudulent or a scam

I think it’s trying to sell something unrelated to the job / it’s asking for money

I think it contains incorrect or broken information

Other

All Job Ads are subject to GrabJobs’s Terms of Service. We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by GrabJobs moderation team. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.

Setup your job alert:

Frequency

By activating job alerts, I agree to GrabJobs Terms & Privacy Policy. I can unsubscribe to job alerts anytime. Skip

Administrative Assistant - Maintenance

Job Description - Administrative Assistant - Maintenance

Similar Administrative Assistant Jobs in the US

Mobile Apps