Administrative Assistant - Maintenance Engineering Department - Luxury Beach Hotel

Description

Pelican Grand Beach Resort, part of Noble House Hotels & Resorts, is seeking a full time, hands-on Administrative Assistant to support our Maintenance Engineering Department.

At the PELICAN GRAND BEACH RESORT, we passionately strive to be the best and create excellence in everything we do.

Are you all about being your best self, doing the right thing, bringing your natural smile and having fun? Then we hope to welcome you to our amazing family.

We are a very diverse team with a ton of personality that often celebrates our employees accomplishments.

We also offer AWESOME benefits such as:

• 401K (and 401K matching)
• Full-time - Paid time off
• Full-time - Insurance to include health, medical, vision, dental, hospital coverage, employee assistance program, life and accidental death, pet, and short-term disability
• HUGE employee discounts
• Multiple parking options
• One free meal during your shift
• Many recognition programs
• Incentive programs
• Referral programs
• Growth opportunities

Job Summary:
The Administrative Assistant supports the Engineering & Maintenance team by providing essential administrative and clerical services. This position ensures effective communication, scheduling, record-keeping, and coordination to help maintain smooth and efficient departmental operations.

Key Responsibilities:

• Provide administrative support to the Chief Engineer and Engineering team
• Maintain organized records including work orders, inspection reports, vendor contracts, safety logs, and compliance      documentation
• Assist with the scheduling of preventative maintenance and repair activities
• Track inventory of tools, parts, and supplies; help process purchase requests
• Coordinate appointments with vendors, inspectors, and contractors
• Prepare and distribute internal communications, memos, and reports
• Monitor departmental timekeeping and assist with payroll submissions when necessary
• Respond to internal inquiries regarding maintenance requests and project status updates
• Support compliance efforts for local, state, and brand-mandated safety and regulatory requirements
• Assist with special projects, audits, or capital improvement initiatives as needed
• Conduct regular walk-throughs of the hotel, offering support and assistance with light maintenance tasks as needed to ensure      smooth operations and guest satisfaction.

Requirements

We are a very diverse team with a ton of personality that often celebrates our employees accomplishments. Qualifications:

• High school diploma or equivalent required; associate degree or higher preferred
• Minimum 1–2 years of administrative or office coordination experience, preferably in hospitality or facilities/engineering setting
• Strong organizational skills with attention to detail
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and handle multiple responsibilities in a fast-paced environment.
• Must be able and willing to conduct regular walk-throughs of the hotel, offering support and assistance with light      maintenance tasks as needed to ensure smooth operations and guest satisfaction.

Please provide desired compensation range on application &/or cover letter. 

Work Environment:  

• This role is typically performed in an office environment within the hotel’s Engineering Department.
• The environment at times will warm and humid as this is an open air hotel.
• This role also requires walking throughout the hotel to visually capture maintenance issues and/or provide light engineering support to team.

Please provide desired compensation range on application &/or cover letter. 

Noble House Hotels & Resorts are proud to encourage and support an environment where everyone can be a successful team member (come as they are) as their true authentic self. We are an equal opportunity workplace and employer that does not discriminate based on race, color, disability, gender/sex, sexual orientation, religion, national origin, age, veteran status, or any other protected status. We are committed to building a team (rooted in family) and a workplace where we are all able to be successful based solely on our individual qualifications, experience, abilities and job performance.