Administrative Assistant - Marine

If you like variety and challenge and take satisfaction from knowing your work supports modern construction, consider joining the Michels Construction, Inc., Our business spans across North America and, we approach each project with a desire to deliver the safe, high-quality, cost-effective work with minimal inconveniences to users. The heavy civil industry is broad, and so are our services. Our projects include Wharfs and ports, Dams, water resiliency, wastewater treatment plants, pump stations, bridges, railways, and more. Our work improves lives. Find out how a career at Michels Construction, Inc. can change yours. 

The Administrative Assistant of Commercial Diving Operations is responsible for overseeing and assisting with all administrative activities related to commercial diving projects. This position ensures that administrative duties and record keeping are executed safely, efficiently, and in compliance with industry regulations. The Administrative Assistant works closely with operations manager, project managers, dive supervisors, and safety personnel to maintain high standards of performance and operational excellence.

Key Responsibilities:

• Maintain certification files


• Assist with quotes, proposals, and project documentation


• Manage filing and reporting systems to maintain company compliance


• Assist with travel arrangements


• Assist with onboarding of new employees


• Other duties as assigned.

 Why Michels?

• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors


• Our steady, strategic growth revolves around a commitment to quality


• We are family owned and operated


• We invest an average of $5,000 per employee on training each year


• We reward hard work and dedication with limitless opportunities


• We believe it is everyone’s responsibility to promote safety, regardless of job titles.


• We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan.  Depending on your positions and location you may participate in a different benefit plan. 

Why you?

• You thrive in fast-paced environments under tight deadlines


• You are organized and professional


• You relish new challenges and evolving technology


• You enjoy collaborating and communicating with your teammates


• You deliver exemplary customer service through interactions with others

What it takes:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) 


• Exceptional organizational and time-management skills, with strong attention to detail.


• Excellent verbal and written communication skills.


• Ability to multitask and prioritize workloads in a fast-paced environment.


• A high level of professionalism and discretion in handling confidential information.


• Experience in business administration and marine operations, familiarity with diving operations is a plus


• Understanding HSE/Safety documentation

AA/EOE/M/W/Vet/Disability

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