Administrative Assistant - Nurse-Family Partnership

Job Summary:

Supports the functions of Nurse-Family Partnership Program (NFP). Provides administrative and clerical support to staff including data organization and entry, organizing supplies and materials.

Essential Duties:

• Provides clerical and administrative support to program staff and assists with all aspects of the office environment.


• Inputs NFP data in a timely and accurate manner into data collection systems.


• Performs program support tasks such as organizing forms and files; photocopying; orders and maintains program materials and educational handouts.


• Uses computerized data entry software to enter, store and/or retrieve information.


• Compiles information on community resources such as food bank, diaper bank, and mobile health clinic.

• Maintains confidentiality and adheres to HIPAA regulations.

Required Education/Experience/Skills/Abilities:

• High school graduate and two years of office/clerical experience or any equivalent combination of training and experience that provides the required knowledge and skills.


• Thorough knowledge of Microsoft Office 365 applications.


• Interpersonal skills with clients and staff at various levels


• Organizational, clerical, and written and verbal communication skills


• Prioritizing and meeting deadlines


• Must be able to meet training and agency requirements for the position.


• Must foster an environment that is solution-focused, dedicated, and compassionate to support the organization's mission, values, and strategic direction.


• Must exhibit a demonstrated commitment to diversity and inclusion, valuing diverse perspectives, and encouraging contributions by all team members.


• Spanish speaking preferred but not required.

Supervisory Responsibility:

• No

Level of Supervision:

• High

Work Environment:

• Work is performed within an office environment.

Position Physical Demands:

• Occasional to moderate physical effort (lift/carry up to 25 lbs.).


• Occasional to moderate reaching, bending, stooping, kneeling, or crouching.

Driving Requirements:

• No Driving Requirements.


• Non-Applicable

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.