Administrative Assistant, Office for Life, Peace and Justice

Site Name: Diocese of San Diego

Location: 3888 Paducah Dr, San Diego, CA 92117

Reports to: Director, Office for Life, Peace and Justice

Employment Type: Part-Time
FLSA Status: Non-Exempt

Salary Range: $20 - $23/hr.

Summary

The Administrative Assistant assists in the general operations of the Office for Life, Peace, and Justice (OLPJ) and is responsible for providing administrative support to the Director and two Associate Directors. The responsibilities of this position include but are not limited to clerical/administrative tasks, workshop and conference coordination, and OLPJ support.

Primary Responsibilities

• Perform clerical/secretarial duties such as distributing mail, answering telephones, and direct calls appropriately
• Attend staff and planning meetings when appropriate
• Respond to inquiries regarding workshops and conferences
• Order and purchase supplies, books and materials
• Schedule Pastoral Center rooms for meetings and events as needed
• Maintain accurate contact database
• Create promotional materials for events (flyers, posters, forms) as well as prepare event promotions via email and bulk mailings
• Provide set up and hospitality for workshops and conferences within the diocese/Travel to workshops and conferences as needed
• Help with translations (English to Spanish, Spanish to English)
• Update and maintain the OLPJ webpage
• Manage the office Facebook and Constant Contact accounts
• Collaborate with other Diocesan offices, leaders of the parishes, and leaders of non-profit organizations

• Three years’ experience as administrative assistant and office procedures
• Demonstrated experience with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook)
• Proficient in social media
• Practicing Catholic
• Bi-lingual & Bi-literate (English/Spanish) strongly preferred

Knowledge and Skills

• Must be proactive, professional, well organized, attentive to details, and a team player
• Be able to perform multiple tasks simultaneously, set priorities, meet deadlines, and possess a strong work ethic
• Must be able to maintain confidentiality, have excellent verbal and written communication skills, gather and analyze information, and resolve problems in a timely manner
• Be familiar with the organizational structure and practices of the Roman Catholic Church as well as Catholic Social Teaching
• Be compassionate, have a spirit of service and passion for Catholic Social Teaching
• Have a deep desire of self-improvement
• Experience in managing social media

Physical Demands

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a phone system. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the pastoral center facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The Catholic Diocese of San Diego is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.