The Administrative Assistant / Office Manager plays a key role in ensuring the smooth daily operations of the office. This position supports executives and staff by managing administrative tasks, coordinating office functions, and maintaining a productive and efficient workplace environment. The ideal candidate is highly organized, proactive, and skilled at multitasking with a strong attention to detail.
KEY RESPONSIBILITIES:
Administrative Support
Provide day-to-day administrative assistance to team members.
Manage calendars, schedule meetings, and coordinate appointments.
Prepare correspondence, reports, presentations, and other documents.
Assist with onboarding new employees and maintaining personnel files.
Handle confidential information with discretion.
Process incoming/outgoing mail and shipments.
Ensure accurate tracking of expenses, receipts, and office-related budgets.
Office Management
Oversee office operations to ensure a clean, organized, and well-functioning workspace.
Maintain office supplies, equipment, and inventory, coordinate repairs and service calls.
Manage vendor relationships, negotiate contracts, and track invoices.
Coordinate office events, meetings, and travel arrangements.
Serve as the main point of contact for building management and facility services.
Communication & Coordination
Greet and assist visitors.
Support internal communications, ensuring employees have the information they need.
Liaise between US home office to streamline workflows and resolve issues.
2-4 years of administrative, office management, or related experience.
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Proficiency with office software (Microsoft Office Suite, etc.).
Ability to multitask and adapt in a fast-paced environment.
Professional demeanor and strong interpersonal skills.
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